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Executive Administrator, Na Visa Consulting And Analytics
Company | Visa |
Address | San Francisco, CA, United States |
Employment type | FULL_TIME |
Salary | |
Category | IT Services and IT Consulting |
Expires | 2023-05-25 |
Posted at | 1 year ago |
Company Description
- Travel on occasion to manage offsite leadership and client meetings, approximately 3-4 times per year.
- Maintain Business Continuity Management contact information.
- Manage quarterly All Staff and Quarterly Senior Leadership Meetings including logistics, agenda/materials, onsite support and event management.
- Help manage departmental communications to internal key stakeholders collaborating with Corporate Communications and Human Resources.
- Support projects as needed for senior executive.
- Handle contract management, monthly budget tracking (including POs, invoices and accruals) and updating and interfacing with accounting as needed.
- Coordinate conference/meeting room set-up, order catering, and make logistical arrangements.
- Coordinate and direct the work of other Administrative Assistants/Administrators on functional/regional projects.
- Manage a complex calendar that includes scheduling meetings and travel, video conferences, trainings (off-site and / or internal), group events and booking conference rooms.
- Act as a liaison, problem solver, and facilitator as the first contact for the senior leader.
- Prepare meeting materials including assisting with the creating of the presentation and other related materials as well as printing, binding and collating of materials, and potential follow up items
- Perform administrative support duties, including but not limited to drafting and typing correspondence, making copies, preparing binders, answering and screening managers´ phone calls and directing inquiries to the proper party within the team, and maintaining and ordering office supplies.
- Provides updates to Facility team as and when required including office needs services (ex. printer’s maintenance, supplies) and other site-specific activities as needed
- Can plan and execute flawlessly complex global travel inclusive of Visa applications and COVID testing requirements
- Establish and maintain effective and cooperative professional business relationships with all levels of management, employees and outside companies.
- Process expense reports and providing general information to incoming calls regarding Accounts Payables, Purchasing, Travel Policy and Expense Reporting.
- Assist with developing and updating complex PowerPoint presentations, Excel spreadsheets and documents in support of team activities.
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