Events Specialist Jobs

We are looking for an experienced Event Specialist to organize excellent events. In collaboration with the Events Manager and Skywalker Hospitality team at Sessions Restaurant and the Commons at One Letterman in our Presidio campus, you will be responsible for every aspect of an event, from choosing venues to evaluating success afterwards.
An event specialist must be well-organized and competent in vendor management. Must possess strong personal organization, genuine hospitality, and care for staff. Understands and implements traditional and contemporary luxury/lifestyle standards.
Communication skills and attention to detail will set apart the best among the candidates. Add a shot of enthusiasm and passion for the job and you’ll be our ideal candidate.
The goal is to organize unforgettable events that will ensure the entertainment of participants and facilitate the completion of business objectives on behalf of the Skywalker Brand at Sessions at the Presidio.
Key Duties
Booking and Sales: Generate new business and maintain contact with present relationships.

• Negotiate with vendors to achieve the most favorable terms(culinary, decorators, other musicians etc.)
• Conduct client visits that are targeted and meaningful to build private dining sales
• Manage vendors and choose the best combination of quality and cost
• Identify qualifying business potential, closing business, overcoming objections, negotiating, upselling and understanding the client’s needs.
• Act as the liaison for all vendor/supplier related client’s needs, (i.e. Audio Visual, Florists, Entertainment, Transportation, DMC, Off-site Locations etc)
• Manage business on the books successfully and work pipeline of Inquiries, Prospects, Tentative and Definite bookings

Vendor Management
Event Execution: Responsible for all catered functions from organization to execution, including delegation of responsibilities

• Evaluate event’s success and submit reports
• Do final checks at the day of the event (e.g. tables, technology) to ensure everything meets standards
• Plan, coordinate, and ensure proper execution of all aspects of catering & conference events including guest visits, entertaining, room set up and service; production; vendors and all other special requests.
• Manage all event operations (preparing venue, invitations etc.)Ensures excellence in guest satisfaction through effective training of staff, hands on.
• Oversee event happenings and act quickly to resolve problems
• Create banquet event orders and supporting documents needed, detailing each event's purpose, menu, decor, setup and billing instructions.
• Understand requirements for each event Maintain strong client relations and ensure that event specifications are created, communicated and executed to result in a successful event

General Duties

• Can discreetly read/understand internal and external guests needs and react
• Communicate and collaborate with other team members to act as one, to ensure seamless guest service and creative solutions in a private, confidential setting - informal or formal
• Ability to handle multiple projects concurrently while maintaining continuous client contact.
• Experience working with individuals at all levels and working knowledge of C-Level names.
• Find solutions to the inevitable challenges and glitches that arise while groups are on property and keep operational team promptly and fully informed of all problems or unusual matters so prompt corrective action can be taken where appropriate.
• Perform a variety of duties, often changing from one task to another of a different nature without loss of efficiency or passion

Requirements

• Demonstrated ability to work with Culinary brigade & F&B operations.
• Appropriate knowledge of food & beverage products, presentation, and preparation.
• Problem-solving ability
• Appropriate knowledge of meeting room capacities, banquet set-ups, audio-visual and resort activities.
• Well-organized with multi-tasking skills
• Demonstrated ability to mentor and develop growing talent for the company.
• Must meet standards of appearance.
• Degree in hospitality management, public relations or relevant field is preferred
• Outstanding communication and negotiation ability
• Able to handle stress and remain calm
• Strong computer and technical skills to include Tripleseat, PMS Systems, ResortSuite a bonus.
• A proven track record of organizing successful events have minimum two years of experience in event management in a luxury hotel or restaurant.
• Excellent vendor management skills
• Proficient in MS Office
• Proven experience as event coordinator
• This individual must be willing to work flexible hours as needed during busy times and high profile events.
• Proven ability to engage associates at all levels.

Benefits

• Yearly Performance Review
• Education/Tuition Reimbursement
• Discretionary Bonus Opportunity
• Generous PTO Policy
• Pay Range: $62-72K
• Employer Paid Life Insurance and Long Term Disability Policy
• Medical/Dental/Vision with Generous Cost Sharing
• 401k with Company Match
• Family Care with Urbansitter membership
• Flexible Spending Account