Documentation Specialist - Lewisville, Tx

Summary:

Creates, organizes, prints, copies, scans, binds, and stores submittal documentation such as engineering drawings, specifications and schedules, and proposal requirements, to ensure customer contract requirements are met.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Confers with account managers, project managers, engineers, operations, CAD supervisor, and others to specify submittal documents needed, coordinates schedules, and prepares documents.
• Generates test documentation to meet internal and external testing requirements.
• Gathers information for submittals and verifies documentation with engineering. Obtains quotes, supporting documentation, and specifications.
• Follows established processes for gathering documentation required for submittal preparation.
• Occasionally proofreads submittal documents upon request from project managers and engineers.
• Assists other employees and users with document software and hardware troubleshooting.
• Recommends improvements to document appearance and templates. Provides input to streamline document production and assembly.
• Assembles and binds submittal documentation.
• Acts as liaison between project managers, customers, automation specialists, field resources, and CAD to prepare submittal documentation.
• Enters data, scans, prints, and copies as required for submittal preparation.
• Reviews and verifies project documents for format compliance with submittal requirements and completion.

Competency:

To perform the job successfully, an individual should demonstrate the following competencies:

• Attendance/Punctuality - Is consistently at work and on time.
• Project Management - Coordinates and completes projects on time and budget.
• Teamwork - Gives and welcomes feedback. Contributes to building a positive team spirit.
• Customer Service - Responds to requests for service and assistance while meeting commitments.
• Adaptability - Manages competing demands.
• Technical Skills - Exhibits good technical skills and shares expertise with others.
• Ethics - Treats people with respect and upholds organizational values.
• Written Communication - Able to read and interpret written information.
• Analytical - Designs work flows and procedures.
• Organizational Support - Follows policies and procedures. Completes administrative tasks correctly and on time.
• Cost Consciousness - Conserves organizational resources.

Prime Controls is an Equal Opportunity Employer/Affirmative Action/Veteran/Disabled employer.

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