Director Of Operations And Finance

Position Title: Director of Operations and Finance

Reports to: Executive Director

Position: Full-Time, Hybrid (4 days a week onsite, 1 day remote), 37.5 hours per week, Exempt

Location: San Francisco, California

Salary: $110,000-116,000

Benefits: Employer paid medical, dental, vision, 401 k employer match, AD&D, Employee Assistance Program (EAP), commuter benefits, paid holiday, vacation, sick days, and professional development training stipend.

Start Date: ASAP

About Southeast Asian Development Center

The Southeast Asian Development Center’s mission is to foster a healthy, thriving and self-sufficient Southeast Asian American community. Founded in 1977 in San Francisco’s Tenderloin District, SEADC (formerly known as Vietnamese Youth Development Center) is dedicated to lifting children, youth, and families from Cambodia, Laos, Vietnam, and elsewhere out of poverty. For four decades, SEADC has helped transform and uplift thousands of youth and families with critical services. We provide jobs, academic support, language services, and cultural and social guidance.

The Southeast Asian Development Center develops and administers programs that serve the needs of the Southeast Asian communities. We equip our Southeast Asian youth with the critical tools and resources they need to successfully transition into adulthood. We provide Southeast Asian communities with culturally appropriate support for their physical and mental well-being. We break down the systemic barriers preventing equal access to employment opportunities for Southeast Asians, providing resources and jobs.

Today, SEADC is building strong communities together.

The Role

The Finance and Operations Director is responsible for the effective management of the Southeast Asian Development Center’s (SEADC) financial, operations, and human resources functions in support of our mission to eliminate the social, economic and education equality gap affecting Southeast Asian communities. The position serves as part of the internal leadership team and is instrumental to SEADC’s continued success. The ideal candidate will be a seasoned professional with specific expertise in nonprofit fiscal management and fund accounting, human resource law and best practice, nonprofit management and governance, and operations management.

Responsibilities

Leadership & Management

• Partner closely with the Executive Director and leadership team to cultivate a strong organizational culture that is inclusive, transparent, and results oriented.
• Manage a small team through impactful prioritization, clear communication, and effective delegation. This team currently includes (1) the Bookkeeper who manages the AR/AP administration and payroll, and supports in financial reports and updating budgets, (2) the HR & Office Manager who supports the facilities management and HR operations, and (3) the Marketing and Communications Associate.
• Select and manage vendors to deliver impact and meet organizational goals while staying within budget.
• Be a cross-functional leader position who is both strategic and tactical.
• Leverage your leadership and organization skills to oversee the following functions listed below.

Finance

• Contracts. Ensure acceptable requirements and tracking abilities; monitor compliance and reporting to ensure synchronization with all departments; review grant budget applications.
• Accounting. Manage all accounting activities including payroll management, reconciliations, shared allocations, and restricted assets, while ensuring compliance with GAAP standards, regulatory requirements, and other policies and best practices. Design, administer and oversee accounting structure, fiscal policies, internal controls, systems (QuickBooks), and budget tools (Excel worksheets). Supervise and support bookkeeper.
• Reporting. Develop reports to enhance monitoring and management of programs, restricted grants, cash flow projections, and board-restricted net assets. Perform long-term financial modeling to aid strategic planning and development approaches. Review financial reports with the management team, and present budgets and reports to the Board of Directors.
• Audit and Tax Filings. Lead the preparation and review of year-end audited financial statements and federal and state filings in conjunction with independent auditors.
• Budgeting. Lead the preparation of all organizational budgets and financial plans and provide high-quality, fiscal management, including tracking income and expenses, reporting against budget, updating quarterly forecasts, and monitoring cash flow.

Operations

• Compliance and Policies. Design and manage the practices, protocols, and policies that support collaboration and decision making across the team and strengthen our financial and operational systems. Ensure compliance with all government regulations, including those related to employment and charitable registrations.
• Insurance. Oversee risk management, including all organizational insurance coverage, managing the policies and renewals.
• IT Management. Oversee IT and computer policies, security, resources, software, connectivity, and support either in-house or through an IT support vendor.
• Facilities Management. Oversee building management and vendors to ensure efficient maintenance and operations of facilities. Supervise lease renewal, termination, and expansion of facility selection processes.
• Governance. Support the Executive Director in managing the Board of Directors and committees, attending Board meetings as necessary, documenting actions through minutes, and providing updates to the Board.
• Tools and Systems. Identify and lead the implementation of tools and templates that support logistics, project management, information sharing, collaboration, record keeping, and financial management with internal and external partners.

Human Resources

• Talent Management. Manage recruiting, hiring, development, and retention of the team. Partner with recruiting vendors to grow the team. Create and evolve the hiring process from interview processes to offer calls. In partnership with other leaders, create and manage the learning and development plan for teams and individuals.
• Benefits & Compensation. Manage, monitor, and communicate SEADC’s benefit programs, ensuring the best possible benefits in the context of available resources. Manage SEADC 401(k) Plan in conjunction with Third Party Administrator. Manage health insurance plans, paid time off accrual, employee stipends, and any other benefits offered by the organization. Analyze compensation levels against benchmarks and effectively communicate our compensation philosophy to staff.
• HR Processes, Policies, and Compliance. Oversee and update all HR processes to support an engaged, talented, and diverse team. Ensure compliance with relevant employment law and proper maintenance of all personnel records. Administer all personnel policies and maintain a compliant employee handbook. Stay current with HR law and best practices and recommend updates as needed.

Qualifications

Education

• Bachelor’s degree required.

Experience and Skills Required

• Strong ability to translate big picture, long-term, strategic thinking into short-term project planning.
• Fingerprinting and TB background check required.
• Passion for SEADC’s mission to eliminate the social, economic and education equality gap affecting Southeast Asian communities and play a leadership role at a collaborative, inclusive, and organization.
• Experience working in nonprofit finance and administration, with knowledge of nonprofit accounting practices, GAAP, and bookkeeping functions, and at least two years of managerial-level or one year director-level experience leading finance functions, including budget development.
• Excitement for working with different teams/roles and across multiple functional areas.
• High emotional intelligence and strong capacity to self-manage, multitask, prioritize, work collaboratively, shape organizational culture, diagnose problems and find creative solutions, and learn from mistakes.
• Experience in HR management, IT management, and general operations.

To Apply

SEADC has retained the services of Charity Search Group to coordinate the search for this position. To apply, please complete this online application. If you have questions or need accommodations, please contact Amanda McReynolds Doran at [email protected] visit www.charitysearchgroup.com

COVID-19 vaccination: We require all employees to be fully COVID vaccinated with the card to show proof of vaccination. Reasonable accommodation will be considered on a case-by-case basis.

We are an Equal Opportunity Employer and committed to embracing diversity and considering all applicants for all positions without regard to color, ethnic background, religion, sex, gender identity, sexual orientation, national origin, age, disability, HIV/AIDS, or veteran status.