Director Of Operations And Finance, Communication Department

, Communication Department
The School of Humanities and Sciences (H&S) is the center of a world-class liberal arts education at Stanford University. H&S encompasses 23 departments—from Art and Art History, English, and History to Economics, Mathematics, and Biology—as well as 25 interdisciplinary programs. As the university’s largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day.
The Department of Communication is seeking a Director of Finance and Operations (DFO) to partner with the department faculty and staff to achieve continued growth and preeminence in research and teaching. Reporting to the Chair of Communication, with a secondary reporting relationship to the Senior Associate Dean for Finance and Administration at H&S, the DFO will provide management oversight and direction for the operations, administration, and finances for the department. As the partner to the Chair, this critical leadership position will ensure sound management of the department and work with the Chair and faculty leaders on new and continuing educational programming and initiatives to enable the department to achieve its mission. Additionally, the DFO serves as the liaison to the school and university for administrative business matters for the department and partners with subject matter experts throughout the university to make recommendations and decisions as needed. The DFO works in an interdisciplinary environment which includes scholars from many different academic fields and lecturers who teach in the journalism program.
As the administrative leader for the department, the DFO provides leadership and direction for all administrative functions, including budgeting and financial management of approximately $4 million, planning for teaching and course offerings, student services, events, programming for the departmental community, facilities, property management, and space planning, information security, compliance, and safety.
The DFO manages department operations, establishes the administration's organizational structure and environment, and has oversight of administrative policies and procedures in the department. In addition, the DFO oversees a team of twelve staff, directly supervising five, and performs tasks ranging from human resources to financial planning to faculty affairs.
This is a 100% FTE. This position will be based on the Stanford campus and will be considered for an option of telecommuting (hybrid of working on-site and off-site), subject to operational need.
If you believe that this opportunity is a match for your knowledge, skills, and abilities, we encourage you to submit a cover letter and resume with your application. Thank you for considering employment opportunities with the School of Humanities and Sciences.
In This Role, You Will

• Manage the finances across all sources for the annual budget, including developing, monitoring, analyzing, forecasting and reporting.
• May independently or in collaboration with human resources managers, guide faculty supervisors in the interpretation and implementation of human resources policies, procedures, and programs.
• Analyze unit needs and make recommendations to leadership for changes in staffing, facilities, health and safety compliance, finance, technology and/or administrative functions. Work with the Chair and/or Dean’s Office regarding resources to support faculty activities and interests.
• Manage staff in the day-to-day operations for functional area(s) of responsibility. Responsible for hiring and retaining staff, career coaching, personal development for direct reports, and accountable for the performance of employees. Ensure work completion within schedule and constraints.
• Evaluate business processes and operational and/or financial effectiveness. Analyze and resolve complex issues and provide alternative solutions as necessary. May lead process improvement for immediate unit.
• Manage student and faculty program administration for their unit.
• Represent the unit’s business and academic operations within the organization/school.
• Manage and coordinate grants and contracts for the department. Ensure compliance with institutional and external requirements.
• Interpret, implement and ensure compliance with university academic and administrative policies and procedures within an operating unit. Recommend new internal policies, guidelines and procedures.

Minimum Requirements
To be successful in this role, you will bring:
Education & Experience
Bachelor’s degree and three years of relevant experience in administrative and financial management, or combination of education and relevant experience.
Knowledge, Skills And Abilities

• Solid analytical and problem solving skills.
• Strong knowledge in industry standards and/or regulatory requirements.
• Able to keep abreast of general industry knowledge and trends
• Working knowledge of grants and contract administration.
• Strong expertise in business and management computer applications and databases.
• Working knowledge of accounting, budget planning and financial forecasting.
• Excellent planning and organizational skills.
• Demonstrated supervisory skills including conflict resolution.
• Attention to detail and accuracy.
• Strong negotiation and effective interpersonal skills.
• Ability to multi-task and manage deadlines.
• Excellent communication skills
• Subject matter expertise for area(s) of responsibility.

PHYSICAL REQUIREMENTS*:

• Frequently sitting.
• Occasionally stand/walk, writing by hand, use a telephone, lift/carry/push/pull objects that weigh 11-20 pounds.
• Constantly perform desk-based computer tasks.
• Rarely sort/file paperwork or parts, rarely twist/bend/stoop/squat.
• - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Working Conditions

• Occasional evening and weekend hours.

The expected pay range for this position is $113,000 to $150,000 per annum
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
Work Standards

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.

Why Stanford is for You
Our Culture And Unique Perks Empower You With
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy.

• Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a film screening, or listen to a renowned author or global leader speak.
• A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more
• Discovery and fun. Stroll through historic sculptures, trails, and museums.
• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the university will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of their job.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Academic Operations Manager 1
Job Family: Administration
Job Series: Academic Operations Manager
Job Code: 4131
Grade: J
Exemption: Exempt