Director, Facilities And Maintenance

Initial Closing Date: 07/21/23*, but open until filled*

• For full-consideration, all application packets must be received by 11:59 pm on the closing date. Any complete applications received after the review date will only be forwarded to the hiring committee at their request.

Full Salary Range: $143,181.18 - $201,470.31 annually**

**Actual placement is based on applicant’s verified education and experience (Customary Hiring Range: $143,181.18 - $157,857.25 annually). In addition, candidates with verified educational units beyond the minimum qualification may qualify for additional pay, up to $564 per contract month.

The Foothill-De Anza Community College District is currently accepting applications for the management position above.

The Foothill - De Anza Community College District does not have a remote work policy. All employees are expected to be available to work in person and on-site per the requirement of the department.

ABOUT THE DISTRICT

Foothill - De Anza Community College District, composed of two colleges and an education center, is one of the top performing districts in both California and the United States, and one of the largest, ranking seventh in size among the state’s 72 districts, serving more than 58,500 students per year and with an operating budget of $180M unrestricted general fund. Consistent with its mission, the District has a strong commitment to equity and inclusion and incorporates those values in its policies, procedures, and operations, and in its leadership and service to students and the community. Publicly supported and locally oriented, the District fills an essential role in workforce development, continuing education, and skills preparation to meet the changing demands of the highly diverse surrounding population and business communities. The District’s students and more than 2,000 faculty and staff enjoy an unparalleled quality of life in an ideal climate, with physically pristine and fiscally sound campuses that have earned their reputation for academic excellence.

Foothill – De Anza Community College District Mission Statement:

The mission of the Foothill–De Anza Community College District is student success. We are driven by an equity agenda and guided by core values of excellence, inclusion, and sustainability. Every member of our district contributes to a dynamic learning environment that fosters student engagement, equal opportunity, and innovation in meeting the various educational and career goals of our diverse students. We are committed to providing an accessible, quality undergraduate education dedicated to developing a broadly educated and socially responsible community that supports an equitable and just future for California.

POSITION PURPOSE:

Reporting to the Executive Director of Facilities and Operations, plans, coordinate and supervise District maintenance and operations. Duties include day-to-day responsibility for the effective maintenance and operation of all facilities on the Foothill College (which includes District Services) and the De Anza College campuses.

NATURE and SCOPE:

The Director of Facilities and Maintenance supervises the activities of the skilled craftsmen and office staff, including active involvement in, and responsibility for, hiring, training, promotion, appraisal, and disciplinary actions. This position supervises and confers with maintenance personnel regarding methods and procedures of work, and supplies and equipment requirements; ensures appropriate response to users’ needs, and budget limitations. Reviews, maintains and provides continual improvement of the District’s computerized work order and charge-back system. This position works with Maintenance Supervisors in assigning approved work orders to appropriate crafts, such as carpentry, plumbing, heating, ventilating, electrical, air conditioning, and auto mechanics.

The Director of Facilities and Maintenance ensures that work is accomplished in a timely manner; inspects completed work; monitors routine and small construction projects, maintains schedules for construction projects, and initiates schedule changes as necessary; selects contractors and vendors; inspects work as needed; inspects buildings and utility distribution systems, identifies maintenance and repair requirements, and prepares work requests to accomplish work; administers terms and conditions of bargaining unit contracts.

KEY DUTIES and RESPONSIBILITIES:

The following duties and responsibilities are typical but not limited to the following:

• Monitor routine and small construction projects, maintain schedules for construction projects, and initiate schedule changes as necessary. Select contractors and vendors, per District, State and Federal guidelines, and work with architects and other consultants. Inspect work as needed.
• Perform other related duties as assigned.
• Prepare scope and facilitate in obtaining maintenance and repair contracts for those work that is outside of the scope or knowledge of District tradespeople.
• Ensure that Facilities and Maintenance operations run smoothly by overseeing the two maintenance supervisors; ensure that trades are assigned their daily work orders; determine the need for maintenance and repairs; ensure that the general maintenance plans are followed and plan and schedule work.
• Assure compliance with the District’s Injury and Illness Prevention Program by providing motivation, feedback and, when necessary, discipline, to assigned staff; maintain a safe work environment by enforcing District safety guidelines and work practices, reporting and investigating accidents, maintaining necessary documentation, and requiring employees to receive mandated training.
• Establish and administer facilities and maintenance related budgets; ensure that inventories are appropriately maintained.

EMPLOYMENT STANDARDS

Knowledge:

• Knowledge of California Public Contracts Code, methods of purchasing and contract administration in a community college environment.
• Accounting and Department of Industrial Relations.
• Knowledge of Uniform Building Code (UBC), California Architectural Barriers Laws (CALABL), California Occupational Safety and Health Act (CALOSHA),
• Knowledge of project and construction management, including generally accepted construction principles and practices as related to public works projects.
• Knowledge of principles and practices of higher education organization and structures.
• Knowledge of hazardous materials regulations, contract law, and Office of Regulation Services policies.
• Thorough knowledge of mechanical, electrical and plumbing systems, including high voltage electrical systems.
• Knowledge of methods, practices, equipment and supplies used in facility maintenance and construction; building, and safety regulations.
• American Disabilities Act (ADA), state labor laws, including Workers’ Compensation, and other related statutes, California Uniform Public Construction Cost

Skills and Abilities:

• Ability to determine the need for maintenance and repairs, including a deferred maintenance plan, develop and interpret short- and long-range plans and specifications and schedule such work; estimate costs of maintenance and construction projects.
• Understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.
• Ability to prepare and interpret plans and specifications.
• Ability to handle difficult and sensitive issues and problems, and resolve conflicts.
• Ability to effectively apply principles of project management and supervision.
• Skill and ability to communicate, both oral and written, respectively and effectively.
• Ability to train, assign, supervise, evaluate, develop and discipline staff.
• Ability to work effectively with diverse students, staff, faculty and administrators, both individually and as team members.
• Ability to accurately estimate costs of maintenance and construction projects.
• Ability to represent and promote the interests of the department in the administration of the college and the District.
• Ability to interpret and apply rules, regulations, policies and procedures.

Education and Experience:

• Understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.
• Any combination equivalent to a bachelor’s degree in a related field AND two years related experience.

Preferred Qualifications:

• Two years in a leadership or supervisory role on a major project.
• Four years related experience.
• Familiarity with Project Management best practices and tools.

License and Certifications

• Possession of a valid California Driver’s License.

WORKING CONDITIONS:

Environment:

• Health and safety precautions and personal protective equipment are routine with this type of position.
• Typical office environment; subject to some travel to conduct work and physical activities.

Physical Abilities:

• Hearing and speaking to exchange information in person and on the telephone and make presentations.
• Vision sufficient to read various materials.
• Bending at the waist.
• Sitting for extended periods of time.
• Lifting and carrying objects up to 20 lbs.
• Dexterity of hands and fingers to operate a computer keyboard.

APPLICATION PACKET:

• A current resume of all work experience, formal education and training.
• A cover letter addressing your qualifications for the position.
• A District on-line application on http://hr.fhda.edu/careers/. *In the application, you will provide information, which demonstrates your understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff. Additionally, you will be asked to explain how your life experiences, studies or work have influenced your commitment to diversity, equity and inclusion.

If any required application materials are omitted, the committee will not review your application. Items not required (including reference letters) will not be accepted. For full-consideration, all application packets must be received by 11:59 pm on the closing date.

Please allow yourself ample time to complete your application and resolve any technical difficulties that may arise with your submission. We do not guarantee a response to application questions within 48 hours of the closing date.

CONDITIONS OF EMPLOYMENT:

Position: Full-Time, Contract, 12-months per year

Work Schedule: Monday - Friday; Saturday and Sunday may be required as needed.

Starting date: As soon as possible upon completion of the search process.

Excellent benefits package which includes medical coverage for employee and eligible dependents, dental, vision care, employee assistance program, long term disability, retirement benefits and basic life insurance. For information on our benefits package that includes medical for employees and dependents, visit our web site: http://hr.fhda.edu/benefits/index.html. In addition, the District is a participating member of the California Public Employees' Retirement System (CalPERS) and the successful applicant would be a member of the Administrative Management Association (AMA). The current Administrator Handbook can be found online at: http://www.fhda.edu/ama/2018AdministratorHandbookwithAppendices.pdf.

Persons with disabilities who require reasonable accommodation to complete the employment process must notify Employment Services no later than the closing date of the announcement. The successful applicant will be required to provide proof of authorization to work in the U.S. All interviewing costs incurred by applicant are the responsibility of the applicant.

For more information about our application process contact:

Employment Services

Foothill-De Anza Community College District

12345 El Monte Road

Los Altos Hills, California 94022

Email: [email protected]

http://hr.fhda.edu/