Director Of Facilities Maintenance And Operations

JOB SUMMARY

Under the direction of the Vice President of Finance and Administration, the Director of Facilities Maintenance and Operations provides leadership and oversight in the planning and administration of the care and upkeep of all physical facilities at the College to include trades (carpentry, painting, roofing HVAC, plumbing, locks/access control, and masonry). This position oversees the maintenance, operations, and custodial services of all facilities, grounds, and utilities systems; maintains the College’s capital renewal and replacement budgets; coordinates the planning and construction of all new capital improvement projects, procuring goods and services, as well as overseeing fire, life, and safety functions, energy management, infrastructure improvement and maintenance, and long-term/capital planning; works closely with the Assistant Director of Facilities Maintenance and Operations in collaborating with contracted teams of supervisors, coordinators, tradesmen, and external vendors in the performance and completion of required tasks and outcomes to maintain the buildings, grounds, and machinery; and advises senior leadership on all institutional policies and procedures related to the management of the physical resources of the College.

ESSENTIAL JOB FUNCTIONS:

• Oversees the overall operation of the physical plant and maintenance program including maintenance, operations, and custodial services of all campus facilities and grounds and the utilities systems.
• Designs, establishes, and maintains staffing and an organizational structure to effectively accomplish the department functions; recruits, employs, supervises and evaluates departmental staff.
• Monitors energy usage and implements conservation programs.
• Manages the department’s budget to include developing budget proposals, justifying expenses, monitoring accounts, approving expenditures, and requesting transfers of monies.
• Plans and implements the organization of work, and appropriate training for department needs and requirements.
• Proposes, plans, and manages college-wide restoration and rehabilitation projects to ensure a safe work and campus environment.
• Works with the assistant director in monitoring the work of contractors for compliance with established specifications, contracts, and standards of quality and safety.
• Assists other departments with proposals and costs of projects, and inspects work done on all facilities.
• Initiates projects to improve the campus appearance and function.
• Works closely with assistant director in supervising and managing all aspects of college-wide building services and grounds maintenance, assisting with prioritizing work requests, and coordinating internal and external services.
• Provides leadership and direction in all aspects of administering the operation of a facilities management department including coordinating the activities for managing a college-wide building complex and grounds, strategic planning, and customer-focused programs.
• Analyzes and interprets all federal, state, and local laws, and advises senior management on all institutional policies and procedures that affect employee and public safety as it relates to the management of the physical resources of the college.
• Performs other related duties as assigned.
• Establishes and implements short- and long-range organizational goals, objectives, strategic plans, policies, and operating procedures; monitors and evaluates programmatic and operational effectiveness, and effects changes required for improvement.
• Works closely with assistant director to ensure outstanding quality in all work performed by maintenance technicians engaged in maintenance and general repair of electrical, plumbing, carpentry, locksmith, welding, heating, venting and air conditioning (HVAC).

MINIMUM REQUIREMENTS TO PERFORM WORK:

• Eight (8) years of experience in a leadership role involving building repairs and commercial maintenance, fiscal, planning and evaluation responsibilities.
• Bachelor’s degree in engineering, construction management or closely related field.
• Must have knowledge of functions performed in facility operations and the ability to direct those functions.
• Master’s degree preferred.
• Must have knowledge of national, state, and local code requirements for trades area.
• Five (5) years of supervisory experience.

KNOWLEDGE, SKILLS AND ABILITIES:

• Ability to work with people from diverse backgrounds including students, faculty, and staff; strong interpersonal skills.
• Ability to communicate effectively both orally and in writing to subordinates and management.
• Ability to develop procedures and define actions for specific situations.
• Ability to interpret, evaluate and analyze problems and provide effective methods of resolution.
• Ability to plan, direct and review the work of subordinates.
• Knowledge of techniques, methods, requirements and practices used in the designated trade(s).
• Ability to prioritize and make the optimal use of personnel, materials, and equipment; ability to manage resources and inventories.
• Ability to organize, plan and manage multiple priorities in a fast-paced environment.
• Knowledge of safety practices relevant to the area of employment.
• Ability to keep accurate written records and prepare reports.
• Knowledge of tools, equipment, materials and supplies used in the designated trade(s).
• Knowledge of the concepts and techniques of on-the-job training.
• Ability to lead by example, take initiative to provide services, and develop strong customer relationships.

PHYSICAL DEMANDS:

Work requires the ability to lift 20 to 30 pounds and the ability to exert 20 to 30 pounds of force occasionally. May be required to use a ladder or scaffolding. May require occasional bending, squatting, standing, reaching, climbing, kneeling, stooping, crawling, and occasional sitting. May be required to occasionally work in small, hard to reach spaces. Work is performed both inside a facility and outdoors in all weather conditions. Some hazardous situations may exist based on work to be performed.

WORKING CONDITIONS:

Work environment may risk exposure to bright/dim light, dusts and pollen, extreme heat and/or cold, wet or humid conditions, extreme noise levels, vibration, fumes and/or noxious odors, moving machinery, electrical shock, heights, disease/pathogens, toxic/caustic chemicals.

EOE M/F/D/V