Data And Administrative Coordinator

About Us:
Boise State University, powered by creativity and innovation, stands uniquely positioned in the Northwest as a metropolitan research university of distinction. Learn more about Boise State and the City of Boise at https://www.boisestate.edu/about/
Boise State University is building an inclusive community of faculty and staff whose unique skills, cultural contributions, work history, and perspectives create a rich and rewarding academic experience for our students. Research demonstrates that people thrive when they feel welcome, respected, and inspired. We seek applicants who are committed to helping us achieve our vision of a diverse and inclusive community. Applications from members of historically marginalized groups, including women, BIPOC (Black, Indigenous, and People of Color), those with disabilities, members of the LGBTQ+ community, those who have served in the military, and members of other underrepresented communities are strongly encouraged.
Job Summary/Basic Function:
The Data and Administrative Coordinator is responsible for monitoring and coordinating data projects and managing information pertaining to various records and data systems for the Honors College including organizing and participating in stakeholder meetings, and ensuring that project deadlines are met in a timely manner. Additionally, this position oversees daily administrative processes and policies while providing general administrative support for the college. This position will also manage special projects for the deans and staff of the Honors College
Level Scope:
Entry-level professional with limited or no prior experience to contribute on a project or work team. Incumbent learns to use professional concepts to resolve problems of limited scope and complexity under close supervision while achieving day-to-day objectives. Works on developmental assignments that are initially routine in nature, requiring limited judgment and decision making. This level is typically focused on self development. Requires theoretical knowledge through specific education and training.
Essential Functions:
65% of Time the Position must:

• Manage and upkeep data stores and data integrity pertaining to the Honors College, including: recruitment, retention, withdrawal, graduation, scholarship and demographic data
• Provide general administrative support for the Honors College, including but not limited to:
• Ensure projects adhere to frameworks and deadlines while maintaining appropriate documentation for each project
• Administrative support for Honors Deans
• Daily office communications and logistical support
• Budgetary processes, contracts, and scheduling
• Maintain and monitor project plans, schedules, work hours, budgets and expenditures
• Coordination for Honors courses, classrooms, programs, and events
• Create a project management calendar for data reporting and processes
• Organize and participate in department meetings and follow up on important action items
• Special projects for Honors staff
• Manage queries, analyze data, and prepare reports highlighting key metrics from university data systems, including: Peoplesoft, MyInsights, Oracle, Slate, and Perceptive Content

35% of Time the Position must:

• Implement ongoing departmental process improvement, procedural streamlining, and increased operational efficiencies
• Perform other duties as assigned
• Serve as an administrative Honors liaison to other campus departments

Knowledge, Skills, Abilities:

• Knowledge of Microsoft Office applications such as Word and Excel
• Excellent organization and time management skills and ability to meet tight deadlines
• Knowledge of file management and other administrative procedures
• Inclination to work collaboratively as part of a team to achieve program, department and university goals
• Exceptional verbal, written, and presentation skills
• Ability to analyze data and create reports

Minimum Qualifications:

• Bachelor’s Degree or equivalent relevant professional experience.

Preferred Qualifications:

• At least one (1) year of experience performing administrative work
• At least one (1) year of experience with data systems or data management

Salary and Benefits:
$45,000 to $48,000 depending on experience. Boise State University is committed to offering a benefits package that provides health and financial protection plans as well as resources to promote health and well-being. Our program provides flexibility so you can choose the benefits that are right for you and your family. Learn more about our benefit options at https://www.boisestate.edu/hrs/benefits/ .
Required Application Materials:
Resume, Cover Letter, and the Contact Information of Three (3) Professional References