Coordinator, Publicity Jobs

We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.

Interscope Geffen A&M Records (“IGA”) is home to some of the biggest artists in the world including: U2, Eminem, Kendrick Lamar, Lady Gaga, and many more. As a leader in the music industry, we are always looking for talented and driven individuals to join our family.

How We LEAD

We are currently seeking a Publicity Coordinator to serve as key component of the team, acting as the administrative support point person for Interscope’s Publicity department. The ideal candidate will possess strong administrative, organizational, and creative skills. Prior marketing and administrative experience in the music/entertainment field is required with a heavy emphasis in Urban.

How You’ll CREATE

• Manage Interscope MediaBase account and compile/send reports to staff, artist management teams, vendors, and radio stations as needed.
• Obtain necessary internal approvals on as-needed basis with the finance and legal departments
• Submit and monitor art or video requests to completion for any marketing assets needed (invites, posters, pseudo videos, etc.)
• Coordinate travel for artists and publicity division team
• Record and distribute marketing meeting minutes / organize meetings, music listening sessions
• Create and update all one-sheets, timelines, quote sheets, and any other project-related documents
• Book travel for radio personnel, contest winners. Create and submit eTAs, manage RSVLT paperwork for each station to ensure compliance.
• Conduct research, compile and analyze data, and create reports as requested
• Assist with administrative and day to day basic duties including answering phones, maintaining calendars, and coordinating meetings
• Create and maintain artist calendars - Collect and organize all artist assets (photos, artwork, logos, music, bio, etc.)
• Work with all regionals and radio stations for promotions, contests, artist appearances to ensure compliance
• Provide support to senior members as well as regionals of the publicity team.
• Compile and submit all music for music releases and serve as the contact person for MediaBase and Nielson Soundscan to encode
• Obtain and distribute concert tickets to regionals and radio stations
• Manage and submit all concert/event ticket requests on behalf of the publicity team.
• Any additional duties as assigned
• Process and manage all incoming invoices and sponsorships; maintain up to date budget reports for each priority single
• Draft agreements for music videos and independent contractors, as well as various authorization forms
• Write, create and distribute pitch letters, press releases, and media rollout campaigns
• Compile and submit vendor registration paperwork. Serve as point of contact between vendor and UMG Finance
• Work with PMs and engage third party companies to create, price out, and manufacture any tools or campaigns needed for specific marketing initiatives (ex: promotional items) and oversee their delivery

Bring Your VIBE

• 1-2 years of marketing and/or administrative experience in the music/entertainment business
• Strong Computer skills: SEO, SEM, Social media, Online Advertising, YouTube, Google and Facebook Analytics, Digital Media savvy, General online marketing knowledge
• Ability to work under high pressure and speed
• Strong administrative, organizational and creative skills
• Ability to keep information highly confidential
• Ability to work well with others.
• Great social and interpersonal skills
• Label experience preferred

Perks Playlist

• 100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation
• Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
• Comprehensive medical, dental, vision, and FSA options, as well as:
• 100% coverage for out-patient mental health services
• Student Loan Repayment Assistance and Tuition Reimbursement
• A lifetime fertility support allowance of $30,000 to plan participants
• Be part of an entrepreneurial, global organization that values authenticity, drive, creativity, relationships, and a competitive spirit

• Flexible Paid Time Off (PTO) for exempt employees
• 2-weeks paid Winter Break
• Generous paid parental leave for every type of parent
• 3-weeks PTO for non-exempt employees
• Variety of ways to prioritize much-needed time away from work including:
• Summer Fridays (between Memorial Day and Labor Day)
• 10 Paid Holidays (including Juneteenth and Wellbeing Day)

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

Universal Music Group is an Equal Opportunity Employer

We are an E-Verify employer.

For more information, please click on the following links.

E-Verify Participation Poster: English / Spanish

E-Verify Right to Work Poster: English | Spanish

Job Category

Public Relations, Communications, Publicity & Artist Relations

Salary Range

$36,017 - $62,370

The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. All candidates are encouraged to apply.