Contracts And Compliance Specialist – Remote

Contracts and Compliance Specialist – Remote – Aviation | Airline Industry

Benefits:

• Remote role
• 401(K) company match
• Vacation plus paid Holidays
• Healthcare: Premium medical, dental, and vision coverage, life insurance, health savings and flexible spending account
• Stability within a larger company

Location – Remote within the US – strong preference for eastern and central time zone.

The Contracts and Compliance Specialist will be responsible for administering/assisting in drafting, inspecting future contracts, and updating existing contracts. You will assist with the contracting process and enter/ maintain all data in the contract management database. You will assist with contract intake, review, drafting, and interpretation. You will work in conjunction with internal business owners, Tech Ops, Business Development, Finance, Quality, IT, Facilities, and Special Projects to ensure an efficient and effective contracting process. We are looking for collaborative teammates with a passion for creative thinking and a drive for high-quality work.

Duties and Responsibilities:

• Distribution of key contract items to station managers and quality to ensure compliance with contract terms for billing.
• Review, draft, and customize agreements including customer service agreements, vendor agreements, facility leases, and non-disclosure agreements.
• Develop an in-depth understanding of the IATA Standard Ground Handling Agreement, Line Maintenance, Transit, and AOG (aircraft on ground) Agreements and strategically implement efficient processes in key related agreements.
• Assist the Manager and other business unit stakeholders with the financial model to determine revenue and costs for new contract opportunities.
• Support the Manager with communications with the Project Management team for collaboration on action item lists related to customer contracts and ensure the contractual language provides clarity for which party has responsibility.
• Maintain contract files (electronic and hardcopy), including original signed contracts, correspondence, and addendums/amendments.
• Assist with the reconciliation of billing to contractual rates, terms, and conditions.
• Provide advice and guidance on contract standards and practices and managing risk in all agreements.
• Disseminate information regarding contract details, to appropriate business units.
• Assist with tracking and documentation of contract lifecycle according to internal guidelines.
• Review and updates all data required for compliance with AS9110 metrics.
• Update and help manage the contracts database, including inputting contract records and uploading documents, retrieving contract details and copies of contracts, and running reports on contract status and other details.
• Perform special assignments or projects as assigned or requested.
• Redact executed contract copies for distribution to key stakeholders.
• Maintain internal policies and best practices.

Background Profile:

• Strong work ethic to work independently with minimal supervision.
• Professional certification through the National Contract Management Association, particularly the Certified Professional Contract Manager (CPCM) certification or any other relevant certification is highly desired.
• Thrive/work in a fast-paced and dynamic environment, be comfortable with ambiguity and working with multiple ongoing projects and focus on key tasks, priorities.
• Education and experience in law, project management, or previous aviation industry experience is a plus. Paralegal certification preferred.
• High standard of excellence and attention-to-detail, schedule-driven, and well-organized with a keen sense of urgency and ability to manage stress and strict deadlines.
• Must have highly proficient communication skills (written and verbal) with demonstrated ability to communicate clearly, concisely, confidently, and professionally within all levels of the company regarding complex issues and work well with cross-functional business partners to ensure contracts align with varying stakeholder needs.
• Knowledge and experience with Cobblestone or other contract software databases.
• Bachelor’s Degree is required, with a preference for contract management, business management, or related fields.
• 3+ years of experience with contract management or administration.
• Ability to make educated judgment calls, solve problems and take initiatives necessary to perform job functions.
• Experience with principles of contract law, commercial agreements, and compliance.
• Experience working with a wide variety of commercial agreements and leases for analyzing, redlining, and interpreting legal documents, financial reports, and technical documents, preferably in the aviation industry.
• Experience with contract reviews, drafting, and negotiating legal contract terms and conditions.
• Ability to implement best practices into legal contracting responsibilities.
• Advanced skills/experience with computers, specifically Microsoft Excel, Word, Teams, and Adobe Pro.

Exploratory conversations are currently being conducted, for immediate consideration or interest, please apply today!

All applicants applying for U.S. job openings must be authorized to work in the United States. Position is not eligible for sponsorship.

© 2023 Four Pillars Talent. An Equal Opportunity Employer M/F/Disability/Veterans.