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Contract Analyst Jobs
| Company | University Enterprises, Inc. |
| Address | , Sacramento, 95819 |
| Employment type | FULL_TIME |
| Salary | $5,378 a month |
| Expires | 2023-09-08 |
| Posted at | 8 months ago |
Broad Scope & Function
The Sponsored Programs Administration (SPA) Contract Analyst routinely performs duties for post-award administration and as needed for the California Intern Network (CAIN). The Contract Analyst will review contracts from federal, state, and non-governmental funders on behalf of Sacramento State faculty, centers, and institutes (FCIs); and will generate and review contracts from state and other clients for CAIN. The Contract Analyst is responsible for amendments, tracking and executing renewals, for ensuring that the terms and conditions are acceptable, and that contracts are executed in compliance with the policies and procedures of University Enterprises (UEI), Sacramento State, and the CSU Office of the Chancellor.
The Contract Analyst has the primary responsibility for developing and executing all FCI subagreements/subcontracts and amendments, including securing all appropriate backup documentation and performing required regulatory checks. The Contract Analyst reviews and facilitates execution of all consultant agreements prior to the Associate Director’s approval. In addition, the position routes, reviews, and drafts UEI and Sacramento State memoranda of understanding as needed.
Reporting Relationship
The position reports directly to and receives general direction from the Associate Director Sponsored Programs Administration (SPA) and works in close coordination with the Contract Counsel, UEI General Counsel, and the Office of Research, Innovation, and Economic Development (ORIED). May provide work direction to a graduate student assistant.
Benefits
- Paid Holidays – 13 paid holidays per year including paid time off the week between Christmas Day and New Year’s Day as the CSUS campus is closed
- Educational Assistance Program for employees and/or dependents
- Excellent medical benefits – 100% employer-paid medical & dental for employee-only coverage and low cost for family coverage
- Paid Sick Time – 8 hours accrued/month
- Child care subsidy
- Participation in CalPERS Retirement Program
- Paid Vacation Time – starting at 10 hours accrued/month
Application Instructions
This position is open until filled with a priority review date of June 19, 2023.
Please include the following with your application:
- Resume
If this document is not included, your application materials will not be considered. Please include your employment history in the “Employment Experience” section of your application in addition to submitting your resume.
Conditions of Employment
The selected candidate must furnish proof of eligibility to work in the United States. University Enterprises, Inc. is not a sponsoring agency (i.e. H-1B Visa).
This is a full-time, exempt from overtime, benefited position, covered under the California Public Employees’ Retirement System. Continued employment in this position is dependent upon the mutual consent of University Enterprises, Inc. (UEI) and the employee, and either University Enterprises or the employee can, at any time, terminate the employment relationship at will, with or without cause.
It is strongly recommended that all University Enterprises, Inc. employees follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.
Duties and Responsibilities
- Negotiates and drafts subcontracts following UEI subrecipient procedures including collecting the pertinent documents and obtaining approvals. Assists ORIED and SPA staff and clients with subcontracts; works with the Senior Financial and Operations Analyst with risk assessment and the Associate Director with classification of subrecipients and contractors.
- Negotiates and drafts professional services agreements; reviews facts and circumstances to make independent contractor versus employee determinations; reviews independent contractor forms for completeness, appropriateness, and sole source justification where applicable.
- Works closely with the Contract Counsel and/or the UEI General Counsel to ensure that all sponsored programs agreements are executed in the best interests of UEI and the University, and to address risk areas and liability matters; if necessary, works with General Counsel on other UEI contract-related projects that may be unrelated to SPA.
- Reviews contracts, agreements, and amendments including language and budget for FCIs to ensure compliance with University and UEI policies, procedures, applicable laws and regulations; drafts revised language as needed; coordinates with ORIED staff and faculty as needed.
- Assists department staff and various clients with questions regarding contracts. Provides analysis of complex awards and subawards to be executed and proposes solutions in cases without precedent; ensures actions in all matters are performed timely to prevent delays to project timelines. Identifies potential contractual issues, additional needs, opportunities, and makes recommendations on the resolution of issues to staff, faculty, clients, or sponsors.
- Maintains knowledge of required and related federal and state regulations such as Federal Uniform Guidance and the California State Contracting manual (SCM). Maintains knowledge of applicable California law regarding independent contractor determinations, and routinely analyzes facts and accurately makes such decisions.
- Makes recommendations on the development and refinement of policies and procedures related to contract development administration including acceptable terms and conditions, in consultation with Contract Counsel, UEI General Counsel, ORIED, and SPA.
- Provides work direction to graduate student assistant.
- Serves as backup to the Contract and Account Manager related to contract services (drafting, reviewing, and negotiating contracts, amendments, and renewals) for California Intern Network (CAIN) with state and local government agencies and private and non-profit organizations.
- Coordinates, prepares, posts, and manages Requests for Proposals (RFPs) working closely with post-award account administrator and project personnel.
- Participates in client, faculty, and sponsor meetings as needed and presents workshops and/or trainings.
- Maintains and updates departmental templates related to contracts, subawards, and similar areas as appropriate.
- Provides assistance on special projects and other job-related duties as assigned.
Minimum Qualifications
- Bachelor’s degree in business administration, public administration, pre-law or related area, or equivalent combination of education (including paralegal studies) and/or work experience.
- Demonstrated experience drafting, editing, and completing contracts, and subcontracts. Excellent attention to detail as to content as well as proper use of grammar, format, spelling, and punctuation when drafting or editing documents.
- Experience with and ability to read complex documents, understand a wide variety of legal, financial, and administrative concepts, and analyze complex data using logic and quantitative reasoning.
- Knowledge of standard contract administration and business or public administration principles and practices.
- Demonstrated experience creating reports and analyses to compare and summarize contract activity data.
- Demonstrated experience performing administrative duties of varying complexity requiring the exercise of initiative and judgment .
- Demonstrated ability to establish and maintain strong working relationships.
- Ability to work independently or as part of a team, and to respond effectively to changes in priorities and deadlines.
- Ability to make independent decisions, exercise initiative, maintain confidentiality, exercise discretion and sound judgment and utilize diplomacy in all communications.
- Excellent oral, written, and interpersonal communication skills and experience working respectfully and tactfully with a variety of internal and external stakeholders across a range of positions, and the ability to function effectively and efficiently in situations requiring a high level of tact and diplomacy.
- Demonstrated experience using word processing, spreadsheet, database, presentation, and video conferencing software such as the programs in the Microsoft Office Suite.
Preferred Qualifications
- Master’s degree in related area or Juris Doctorate or equivalent combination of education and/or work experience.
- Experience working with or for California state agencies, experience with the California State Administration Manual (SAM), the California State Contracting Manual (SCM), and the California Public Contract Codes. .
Physical Requirements
Sit for extended periods; frequently stands and walks; manual dexterity and eye-hand coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computers, telephones, calculators, copiers, printers, scanners, and fax machines.
Working Conditions
Work is performed in an office environment, continuous contact with staff, campus community, and the public. Some travel may be required.
Work Schedule
Monday - Friday 8AM - 5PM
Summer hours: Monday - Friday 7:30AM - 4 PM
As Sacramento State’s non-profit business auxiliary, UEI creates and manages programs and services that enhance the University’s educational mission. The SPA office through its Post-Award Administration team supports the research and sponsored activity efforts of Sacramento State faculty and staff through the administration of grants and contracts funded by the federal and state government as well as private foundations and other organizations. The Post-Award team provides services such as account and financial management, expenditure processing, budget management, compliance and audit oversight, and serves as a liaison with funding agencies and various university and UEI offices.
Thank you so much for taking the time to apply. Based on your answers to one or more questions, it appears you do not meet the minimum qualifications for the position. We are unable to move your application forward in the process. Please do not let this discourage you from applying to our other job postings in the future. If you have questions, please contact us at 916-278-7003 or email us at [email protected].
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