Chief Of Staff Jobs

We are seeking a Chief of Staff for our client, a CEO of an innovative ad agency. This is an exciting opportunity to join an amazing team of talented individuals. We are looking for someone who is comfortable with both small and large projects, and has a positive attitude. This role will be a combination of logistics, administrative responsibilities, project work, planning, and much more. This role is primarily remote and while the Principal is currently based in Los Angeles, candidates must be based in South Florida in order to be considered for this role. The position will be remote to begin with and once the Principal is fully settled in Florida, the role will turn into a hybrid role - coming into the home office from time to time. Flexibility to travel is also required.

Responsibilities:

· Foster relationships and interact directly with individuals who play a key role in the success of the organization

· Organize data as needed and keep systems up to date

· Implement processes, systems, and solutions for the Founder across projects

· Participate in all business meetings

· Contribute to business development and operations

· Email correspondence, scheduling, travel booking, and expense reports

· Track goals and communicate progress to teams and Founder

· Ensure all goals are met and game-planning for areas of improvement

· Plan executive meetings and offsites; attend meetings and take notes/capture action items

· Keep track of Principal’s contacts and send gifts/flowers on special occasions (birthdays, anniversaries, key events, etc.)

· Handle personal tasks such as running errands, keeping track of personal expenses, maintenance of personal & professional calendars, etc.)

· Flexibility with the time difference to accommodate meetings/calls with bi-coastal CEO.

· Assist with move from LA to Florida; set up smart home system once Principal moves to his home.

· Other ad hoc projects as they arise

Requirements:

• Strong relationship management skills, the ability to strategize and organize many changing priorities at once.
• This role requires someone who is always 10 steps ahead, and who understands how to optimize the time of a very busy individual.
• Must already be located in South Florida (Miami, Palm Beach, etc.).
• Must have excellent references and be able to pass a background check.
• Alternatively, we are open to candidates who have similar experience as an EA/PA.
• Must be extremely tech and digital savvy.
• 3-5+ years of experience as a COS in a similar type of role, supporting a CEO, well-known entrepreneur, or Founder.
• Must have excellent written and verbal communication as well as mastery of MS Office programs, be highly tech savvy, and able to anticipate needs.

Location: Remote to begin until Principal relocates to Florida completely (approximately 6-12 months).

Compensation: Up to $100K DOE, medical, dental, vision, and life insurance, 401K.