Business Associate Jobs

GBH enriches people's lives through programs and services that educate, inspire, and entertain, fostering citizenship and culture, the joy of learning, and the power of diverse perspectives.

At GBH, we believe in the advantages of coming together to build community, mentor and learn from colleagues, and connect more deeply with our mission. As a result, the majority of our staff are hybrid and work both from home and onsite. Our current hybrid approach requires staff to work onsite a minimum of one day each week: every Tuesday. Hybrid staff are also welcome to come in additional days each week or may be asked to come in on other days by their manager.

All employees who will be working on-site at any GBH facility and/or attending GBH events are required to be up to date with their COVID-19 vaccines as defined by the Centers for Disease Control (CDC) unless a request for an accommodation on medical or religious grounds has been requested and approved by GBH.

Job Overview

Working under the supervision of the Senior Business Manager, the Business Associate processes financial and administrative transactions for the MLA and Education departments and other projects as assigned. As a business team member, the Business Associate has primary responsibility for the department’s day-to-day accounting activities, including processing purchase requisitions and department invoices, tracking budgets, and facilitating physical space and other operational needs. In addition, the Business Associate is responsible for supporting the unit’s employees with time sheets and expense support submissions, IT support, and Workday system support as needed.

Candidates for this position should be interested in financial project management and public media production. Detail- and process-oriented, with the ability to problem-solve. Demonstrated ability to work collaboratively and cultivate productive working relationships with internal stakeholders.

Responsibilities

Perform all department financial activities.

• Timely and accurate completion of key tasks in Purchasing, Billing, and Payroll
• Assist the Business Manager with the necessary support for expense/revenue accruals and other accounting-close requirements
• Work with internal staff and external producers/vendors to ensure compliance with GBH policies and funder requirements.
• Work closely with suppliers/vendors and Accounting to set up suppliers as part of the Payment Automation project.
• Process all accounts payable for the department

Act As Primary Contact For Department/project Administrative Needs

• Serve as department liaison to service groups across the Foundation, such as HR, Accounting, Budget, Legal, Design, etc., and operate according to policy guidelines.
• Facilitate asset tracking using IT’s Tech Assets database. Review consistently to verify accuracy.
• Support department with administrative tasks across time-reporting and expense-reporting and help train new hires on key administrative tasks.

Assist in planning, preparing, and revising department/project budgets

• Participate in budget planning meetings.
• Track and review expenses as needed for the department as assigned.
• Compile information and support the business unit in preparing the budget and financial reports.

SKILL SET

• Results-oriented and analytical.
• Computer fluency, especially in Excel, is required.
• Demonstrated ability to work collaboratively and cultivate productive working relationships with internal and external clients.
• Proven ability to set priorities, manage deadlines and generate accurate and detailed reports.
• Excellent written and oral communication skills.

Education And Experience

Bachelor’s degree or equivalent experience

A minimum of two years in finance and administration

JOB-STATUS

Staff Position

Based in Boston, MA

GBH is an equal opportunity employer. The community and audience we serve are diverse, and we wish to foster that diversity in our workplace. Toward that end, GBH does not discriminate against individuals in hiring, employment, or promotion based on race, religion, color, sex/gender, gender identity and gender expression, age, marital status, national origin, sexual orientation, citizenship, disability, veteran or military status, political belief, pregnancy, genetic information, or any other characteristic protected by law.

Application Process Assistance

GBH will reasonably accommodate applicants with disabilities who need adjustments to participate in the application or interview process. To initiate an accommodation request, contact the Human Resource department by sending an email to [email protected] or by calling 617-300-2000.