Assistant To Dean Jobs

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UW Bothell has an outstanding opportunity for an Assistant to the Dean. Reporting directly to the Dean of the School of Business, this position fulfills a critical role in providing professional, operational, and executive level administrative and management support to the Dean of the School of Business at the University of Washington, Bothell. This position develops, implements and assesses the policies and procedures necessary for the day-to-day management of the Dean’s Office; and serves as a communication liaison with campus and School of Business leadership, as well as community leaders, alumni, and AACSB (accrediting body). This role requires substantial organizational, problem-solving, and project management skills, as well as individual initiative and excellent communication skills. This position is a key point of contact for the Dean, supporting professional and productive interactions with campus, university and external communities, including the School of Business Advisory Board, industry partners, donors and alumni.

DUTIES AND RESPONSIBILITIES:

Administrative support to the Dean:

Manage the Dean’s calendar, including working with multiple constituencies to schedule time with the Dean/Associate Deans using Outlook. Keep calendars accurate, allowing for workload. Ensure the Dean is adequately prepared for key meetings with necessary background information and documents.

Coordinate the scheduling of School of Business Executive Team, Faculty

Council, Advisory Board, all School, and various ad-hoc meetings. Develop and distribute meeting agendas, presentation materials, and accurate notes for monthly and ad-hoc meetings.

Act as liaison between the Dean and campus and community constituents and accrediting bodies; screen in-person inquiries and use personal initiative and discretion to respond as appropriate.

Act independently in making decisions and carrying out actions using initiative and knowledge of the School of Business and the campus to further the goals, interests, and priorities of the Dean.

Meet regularly with the Dean to plan and coordinate Dean’s priorities, activities, travel, and/or events.

Apprise the Dean of priorities and deadlines; formulate recommendations, schedule work plans for accomplishing required tasks on time, and help problem-solve.

Actively liaise with School of Business area leaders, faculty, and staff to ensure clear communications, timelines, and deliverables.

Maintain appropriate discretion and confidentiality in all communications, both written and oral.

General administrative support, Fiscal management and Project management:

Work with the Dean in completing special projects on an ad hoc basis.

Develop and maintain multiple project management tools including GANTT charts, timelines, and workflow.

Manage project activities (e.g., surveys, focus groups, team meetings, public presentations).

Work closely with Advancement to support the Dean’s fundraising, community engagement, alumni, industry, and Advisory Board activities.

Maintain various databases and records management systems pertaining to the School of Business, including AACSB accreditation information.

Supervise and coordinate purchasing materials and supplies, including food, for activities, travel and events.

Assist in schedules for Associate Deans within the School using Outlook calendaring system as requested. Provide meeting and event support to Associate Deans as needed.

Supervise, recruit, train, and evaluate staff and students:

Recruit, train, and supervise up to two student assistants per academic year and hourly staff if needed. Assign and review work.

Establish and modify working hours as needed.

Review and approve timesheets.

Other duties as assigned.

As a UW employee, you will enjoy generous benefits and work/life programs.

MINIMUM REQUIREMENTS:
Bachelor's Degree in Communications, Business Administration, or related field, or appropriate experience.
Two years’ experience working as executive level assistant or equivalent appropriate experience.

ADDITIONAL REQUIREMENTS:

Experience working in a diverse environment with executive and senior level Deans and Directors or equivalent.

Proficient with Microsoft Office Suite and presentation software.

Excellent written and verbal communication skills with exceptional interpersonal communication skills

Demonstrated ability to work with internal and external diverse constituents including students, faculty, staff, and the community.

Experience providing complex committee support.

Highly organized and able to work under pressure and work independently with a high degree of reliability, productivity, and efficiency.

Proven ability to handle executive-level confidential information with a high degree of tact, discretion, and diplomacy.

Exemplary customer service skills.

Event planning experience desired.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

DESIRED QUALIFICATIONS:

Knowledge and/or experience in a university setting.

CONDITIONS OF EMPLOYMENT:

Work will be performed across UW Bothell campus.

Must be available to work occasional weeknights and weekends (infrequent).

Will work closely with Administrator of the School and the Associate Dean.

Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Priority will be given to applications received by August 19,2023.