Appointment Specialist Jobs

Overview

The University of Kansas Human Resources Department is seeking an Appointment Specialist to assist with the processing and auditing for all campus personnel and payroll related transactions. The successful incumbent in this position will be detail-oriented, accurate, and have the necessary organizational skills to ensure workload volumes are processed in a fast-paced and deadline driven atmosphere with an acute attention to customer service.

Benefits

The University of Kansas offers great benefits to employees with up to 176 hours of paid vacation per year, 96 hours of sick leave earned per year, 9 paid holidays plus one discretionary day, a great retirement program, medical and dental insurance, life and disability insurance, other benefit plan options and state of Kansas discounts offered by various vendors. The University of Kansas also offers employees educational opportunities and is a great place to work!

About Lawrence, KS

The University of Kansas is located in Lawrence, a community of about 95,000. Only 35 miles west of Kansas City and 20 miles east of Topeka, you will never be far from barbecue, jazz, museum culture, and more. Lawrence has a lively downtown and a thriving arts and music scene, and its local government has enacted ordinances supporting equality for all members of its population. Lawrence locals covet the numerous sports and recreational opportunities, local shops, and a wide range of locally-owned restaurants.

:

50% - Appointment Processing – Provides the processing and auditing for all campus personnel and payroll related transactions, including data submitted from Departments, Shared Service Centers and online users. Ensures that data entered into the HR/Pay related systems are accurate, timely and complete. The employee must be able to identify transactions that require further evaluation, approval or additional information necessary before being processed in the HR/Pay operating system. Utilizes an intricate understanding of HR/Payroll related systems in accordance with HR policies and procedures. Coordinates HR/Pay system processing and Onboarding processing with other departments to ensure accurate payroll processing and state records. May assist employees and departments in filling out proper documentation and forms. As with appointment transactions, the employee is the primary resource for the payroll system for ensuring data entry is compatible with system requirements. Coordinates with supervisor on resolution activities.

25% - Customer Service – The employee will serve as the Initial contact for all customers, including university departments and employees with any payroll related questions (except for those related to deductions, taxes, and international payments), policy inquiries and for the resolution of time sensitive issues. Assists employees and departments in accurately completing the employee onboarding documentation and forms.

15% - Off-Cycle Payroll Processing – Responsible for the correct processing of off-cycle payroll checks for overpayments, underpayments and supplemental checks. Initiates the direct data entry of changes to charges and funding and/or calculates and audits for correctness. Works with the Payroll Office on actual payment process or troubleshooting of errors. All transactions must be in compliance with statutory, regulatory and system requirements.

5% - System Upgrades - Assists system development teams for both new system implementations and any system upgrades. Attends team meetings and participates in special projects as necessary to analyze problems or develop system procedures.

5% - Other duties as assigned.

Required Qualifications :

1. Bachelor's degree in Accounting, Business, Human Resources or a related field OR an Associate Degree in Accounting, Business, Human Resources or a related field and 2 years of experience in accounting, auditing, bookkeeping and/or payroll related activities OR a High School diploma or completion of G.E.D. equivalency and four years’ experience in accounting, auditing, bookkeeping and/or payroll related activities
2. Previous work experience that required the ability to provide excellent customer service in a fast-paced environment.
3. Demonstrated written communication and organizational skills as evidenced by application materials.

Preferred Qualifications :

1. Experience working under pressure and meet deadlines.
2. Experience with frequent policy changes and programming changes.
3. Experience with accounting, human resources, and payroll procedures at an institution of higher learning.
4. Experience in working with both the public and university departmental offices.
5. Knowledge, skill and ability in the following:

• Ability to establish and maintain effective working relationships with coworkers and representatives of other agencies or departments.
• Knowledge of computerized accounting software.
• Ability to organize and clearly express information in concise written form.
• Ability to read, comprehend and apply pertinent laws, rules and regulations.

Contact Information to Candidates :

Brittany Sanchez

[email protected]

Additional Candidate Instruction :

Please include a resume and a cover letter addressing how you meet the required qualifications, and the names and contact information to three references with your online application.

• Application review will begin Friday, June 30th and will continue until a pool of qualified applicants is collected.

Advertised Salary Range

Starting at $45,000

The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following persons have been designated to handle inquiries regarding the nondiscrimination policies and are the Title IX coordinators for their respective campuses: Associate Vice Chancellor for the Office of Civil Rights & Title IX, [email protected], Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, 785-864-6414, 711 TTY (for the Lawrence, Edwards, Parsons, Yoder, and Topeka campuses); Director, Equal Opportunity Office, Mail Stop 7004, 4330 Shawnee Mission Parkway, Fairway, KS 66205, 913-588-8011, 711 TTY (for the Wichita, Salina, and Kansas City, Kansas medical center campuses).