Administrative Support Specialist Jobs

Description

Responsibilities:

The selected candidate will perform a variety of highly responsible secretarial and administrative duties and must be able to work independently on assignments that require judgment.

Responsibilities Include, But Are Not Limited To

• Performing special assignments as required, which may include but not be limited to backing up other clerical staff in their functions, including timekeeping entries in PeopleSoft, purchasing/bill payment via SAP, and manifesting of revenue.
• Ordering supplies and maintaining stockroom
• Answer/screen and direct calls providing the best customer service to all callers.
• Maintaining files and a follow-up system
• Following up on issues to meet deadlines.
• Monthly reconciliation of facility procurement cards statements
• Assisting management in the preparation of presentation materials, reports, letters, etc
• Organizing travel arrangements when required and preparing appropriate business trip authorizations.
• Arrange video teleconference meetings.
• Preparing correspondence, scheduling meetings, coordinate calendars using Outlook.
• Originating and compiling related statistical data, summaries, and reports.
• Reviewing, prioritizing, and maintaining a log of incoming/outgoing correspondence

A more detail description will be provided at the time of interview.

Qualifications

Candidates must present the following qualifications to be considered eligible for this position:

• Candidates must possess the following qualifications in order to be considered:
• Ability to work independently and handle several tasks simultaneously with the ability to meet deadlines in a dynamic environment.
• Excellent organizational, interpersonal and communications skills interacting effectively with staff at all levels and outside agencies.
• High School Diploma or GED from an accredited institution.
• Ability to write, edit, and proofread correspondence for executive management's signature.
• Thorough and comprehensive knowledge of office practices, organizational structure, policies, and procedures as they relate to administrative functions.
• Must possess strong working knowledge and experience with PC-based applications such as: Microsoft Word, Excel, Outlook, PeopleSoft and SAP.
• Three to five years clerical/secretarial work experience.

Additional Information

Only the most qualified candidates will be invited to participate in the Port Authority's Administrative Testing Series (ATS) that consist of: 1) A Software Proficiency: 2) Microsoft Word, 3) Excel, and Outlook.

This bulletin is to build a pool for future administrative vacancies. Candidates will be contacted as vacancies become available.

Compensation & Benefits

The Port Authority of New York and New Jersey offers a competitive salary, an outstanding benefits package and a professional environment that supports development and recognizes achievement.

Note: All Permanent/probationary/or temporary Port Authority or PATH employee, must apply to this position internally.

Only applicants under consideration will be contacted and subject to a comprehensive background check.

How To Apply

Interested candidates should apply to this job by clicking on the "Apply Now" button and submitting a combined cover letter and resume. The Port Authority of NY & NJ welcomes veteran and military spouse applications.

Only applicants under consideration will be contacted.

About The Port Authority

Founded in 1921, the Port Authority of New York and New Jersey builds, operates, and maintains many of the most important transportation and trade infrastructure assets in the country. The agency's network of aviation, ground, rail, and seaport facilities is among the busiest in the country, supports more than 550,000 regional jobs, and generates more than twenty three billion in annual wages and eighty billion in annual economic activity. The Port Authority also owns and manages the 16-acre World Trade Center site, where the 1,776-foot-tall One World Trade Center is now the tallest skyscraper in the Western Hemisphere.

Equal Opportunity Employer

The Port Authority of New York & New Jersey/Port Authority Trans-Hudson (PATH) is an Equal Opportunity Employer.