Administrative Support Assistant Jobs

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• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
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• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS:

We are searching for a self-motivated, positive, customer service oriented, and quality conscious Administrative Support Assistant to join our Materials and Manufacturing Office (MMO) at the Applied Research Laboratory (ARL) at Penn State University. ARL/Penn State’s purpose is to research and develop innovative solutions to challenging scientific, engineering, and technology problems in support of the Navy, the Department of Defense, and the Intel Community. You will be responsible for a broad variety of administrative functions, which includes various receptionist and office support activities.

ARL is an authorized DoD SkillBridge partner and welcomes all transitioning military members to apply.

You will:

• Maintain calendars, assist with travel arrangements, and process travel reimbursements
• Gather information from office records to initiate work unit forms, files, records, standard e-mails, memos, and other documents
• Greet customers/visitors, provide information and/or refer; direct, review, screen, and process telephone communications and mail
• Establish and maintain work unit files and databases, including handling/maintaining confidential and/or sensitive material
• Support routine meetings, assign badges and process visitor requests; provide assistance with special projects, meetings, annual or periodic reports, grants, and events
• May track and monitor/maintain budgets, budget reports, and expenditures
• Support administrative coverage in all MMO areas on a regular basis, to include other locations in the State College area
• Assist in resolving routine inquiries, ensuring compliance with ARL and University policies and procedures

Typical requirements include a High School Diploma or higher plus one year of related experience. Vocational or technical certification/degree in a related field is highly preferred.

Required training/experience areas include:

• Past experience working alongside a diverse group of people from a variety of cultures and backgrounds
• Microsoft Office tools
• Ability to interact and communicate with a high-level of professionalism, both independently and as a member of a team
• Standard office procedures and policies
• Willingness and desire to learn job-related software

Your working location will be fully on-site for the first six months, located in State College, PA. The opportunity for a hybrid on-site/work from home (remote one day/week) after the first six months is available.

ARL at Penn State is an integral part of one of the leading research universities in the nation and serves as a University center of excellence in defense science, systems, and technologies with a focus in naval missions and related areas.

You will be subject to a government security investigation, and you must be a U.S. citizen to apply. Employment with the ARL will require successful completion of a pre-employment drug screen.

ARL is committed to diversity, equity, and inclusion; we believe this is central to our success as a Department of Defense designated University Affiliated Research Center (UARC). We are at our best when we draw on the talents of all parts of society, and our greatest accomplishments are achieved when diverse perspectives are part of our workforce.

FOR FURTHER INFORMATION on ARL, visit our web site at www.arl.psu.edu

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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