Administrative Support Assistant 2 Jobs

APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Pennsylvania State University is seeking a candidate for an Administrative Support Assistant to serve as the first point of contact, in person and via phone, maintain confidential information and coordinate travel arrangements.

The successful candidate will be responsible for the following: 

• Maintain inventory and order/purchase office supplies; arrange for equipment -maintenance; process work orders for facilities
• Compose and edit written communication.
• Coordinate travel arrangements, make reservations, and process reimbursements.
• Maintain confidential and sensitive information and materials.
• Screen and process routine telephone communications, mail and requests.
• Schedule and maintain calendar of appointments, meetings, travel itineraries, etc.
• Record and distribute meeting minutes.
• Update and make routine changes to web pages.
• Greet customers, provide information and refer as appropriate.
• Prepare documents, meeting materials, correspondence.
• Maintain files and databases; assemble and format data to create simple reports.

This position typically requires a High School diploma or higher plus 1 year of related experience or an equivalent combination of education and experience.

The following background checks must be successfully completed for this position:

This position will require successful completion of standard background checks.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission. 

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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