Administrative Specialist Administrative Jobs

• Administrative Specialist, Administrative

Georgia State University

Dean of Students

With six campuses throughout metro Atlanta and online learning, Georgia State provides its more than 52,000 students with unsurpassed connections to opportunities in one of the 21st century’s great global cities. A national leader in graduating students from various backgrounds, Georgia State boasts a range of academic offerings, from associate to doctoral degrees.

Are you ready for us? Are you seeking an opportunity with purpose and direction? If you are, we have the perfect opportunity for you! We hire great people from a wide variety of educational, career, and personal backgrounds, not just because it is the right thing to do, but because it makes us a stronger team.

The Office of the Dean of Students coordinates a variety of student success efforts focused on student retention, persistence and graduation, including handling a wide range of inquiries and problems and assisting with crisis response issues concerning students. The Administrative Specialist Administrative position, reporting to the Associate Vice President Student Engagement/ Dean of Students, maintains and monitors all aspects of front-line operations for the Office of the Dean of Students; communicates university policies and procedures to internal and external customers; serves as a liaison between the office and the university community; hires and supervises student assistants, assists with database management, generates reports, assists with the administration of student activity fees, and develops and recommends policies and procedures relating to student success.

The Office of Dean of Students is seeking to hire (1) Administrative Specialist to join the already awesome team taking the department to the next level of excellence at our downtown Atlanta campus!

WHAT MAKES The Enrollment Services Department A GREAT PLACE?

• Professional development opportunity and mentorship
• A rapidly growing center within an academic setting
• A knowledge-sharing organization that works collaboratively with a variety of partners
• Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.
• A flexible work environment

Here Is What You Will Do

• Provides administrative support to budget maintenance, (office inventory, travel authorizations, Student Activity Fee budget allocations, end of year spending requests, etc.).
• Schedules appointments for Office of the Dean of Students staff, including maintaining the Associate VP/Dean of Students ‘calendar.
• Maintains and monitors all aspects of front-line operations for the Office of the Dean of Students. Opens and closes office, answers phone, responds to inquiries, and answers emails.
• Recruits, hires, trains, and supervises student assistants to provide front desk coverage (answering phones, responding to emails, etc.) and support office functions as needed.
• Assist with the Office of the Dean of Students records management including databases system entries, archiving of records, and receipt and delivery of sensitive mail/documents.

• Assists department members with special projects. Performs other related duties as assigned.
• Monitors and facilitates compliance with and communicates university policies and procedures to internal and external customers; serves as a liaison between the office and the university community; and develops and recommends policies and procedures relating to student success.
• Coordinates and develops reports and grant applications; assists in strategic planning and goal setting activities.

Minimum Hiring Qualifications

Bachelor's degree and two years administrative experience; or high school diploma or GED and six years administrative experience; or a combination of education and related experience.

Preferred Hiring Qualifications

Strong customer service skills, including the ability to problem solve.

Effective oral, written, and interpersonal communication skills.

Demonstrated proficiency with technology. Knowledge of various software and information systems, MS Office suite, Banner or other student-oriented databases.

Ability to supervise and direct the work of others.

Ability to plan, develop, and analyze work procedures.

Experience communicating policies and procedures in a higher education setting.

Knowledge of university rules, policies, and procedures

College/Business Unit

Dean of Students

Department

Dean of Students

Location

Atlanta Campus

Shift

8:30am - 5:15pm

Salary

$45,000 - $50,000

Pay Grade

12

FLSA Status

Non-Exempt

Job Type

Full Time (Benefits Eligible)

Job Posting

08/04/23, 1:30:42 PM

08/26/23, 3:59:00 AM

Special Instructions

To be fully considered for this position all candidates must submit the following at the time of submission:

• Resume
• Cover Letter (Recommended)
• A complete and accurate GSU application

Final candidates must provide three professional references.

Please note, Georgia State University’s career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires.

Georgia State University is an Equal Opportunity Employer and does not discriminate against applicants due to race, ethnicity, gender, veteran status, or on the basis of disability or any other federal, state or local protected class.