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Administrative Manager Jobs

Company

Colliers
Address , Seattle
Employment type FULL_TIME
Salary $76,275 - $121,500 a year
Expires 2023-11-29
Posted at 9 months ago
Job Description
Make your next move an expert one.
At Colliers it’s not our success that sets us apart, it’s how we achieve it. Our people are passionate, take ownership and always do what’s right for our clients, people and communities.
Why Colliers?
Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.
Who you are:
The Administrative Manager will be responsible for the day-to-day operating requirements for all local office business lines in a defined market area of substantial size and complexity. The position will oversee administrative support, assist with purchasing decisions and office operations for the Seattle location. **This is a fully in office position**
Required Education, Experience and Skills
  • 3 to 5 yrs of experience within Administration is required.
  • CRE experience / background to perform the role is Required
  • Basic / Minimum Education requirement to perform the job: Bachelor's degree
  • Preferred educational requirements to perform the job: Bachelor’s degree (BA/BS)
  • People Management experience is required.
Additionally, the successful candidate should possess the following certifications, skills, abilities, and competencies:
  • Display service excellence in dealing with internal and external clients and partners.
  • Able to work under pressure, deal with multiple deadlines, effectively handle stressful situations and work with minimal direction/supervision.
  • Strong leadership skills and encourages and supports leadership and growth in others.
  • Ability to develop systems/processes and/or teams that are flexible, adaptable and results oriented reaching the goal of maximum efficiency.
  • Continuous commitment to an understanding of the commercial real estate industry, and specifically Colliers stature in the local market.
  • High degree of professionalism and passion for success.
  • Adherence of Sarbanes Oxley regulations and to all company policy and procedures.
  • Independent, self-starter and team player. Excellent organizational & prioritization skills
  • Mature, patient, conscientious, reliable, flexible, tolerant, forthright, ability to balance challenges, loyal, great sense of humor and able to deal with strong personalities.
Essential Functions and Job Duties
  • Ensures efficient office operations by overseeing office equipment, facilities management, and supply orders.
  • Assist the Managing Director in the recruitment of new brokerage professionals by drafting all required documents such as term sheets, IC Agreements, draw agreements etc.
  • Responsible for partnering with corporate human resources on implementing human resources activities for all personnel including recruitment, selection, orientation, training, and performance management of the brokerage administration team.
  • Conducts vendor product reviews and formulates expense approval decisions within the framework of corporate policies.
  • Manage quarterly staff meetings.
  • Partner with Corporate and regional platforms including Human Resources, Marketing, IT, Operations and Accounting to ensure timely responses to projects and requests for information.
  • Plan and manage weekly/monthly operations meetings.
  • Lead and manage operations support employees (office services, broker administrative support, marketing, research, deal administration, etc.). Ensure excellence and efficiency in the delivery of these services and strive for continuous improvement in all service areas.
  • Develop, implement, and ensure compliance with various local real estate licensing governing bodies and corporate policies and procedures as required.
  • Direct the maintenance of listing and transaction files, ensuring compliance with local, state, and federal regulations.
  • Act as change and culture agent, supporting the vision and direction for the operations team by implementing new policies and procedures directed at continuous improvement and service excellence.
  • Manage all local office awards and recognition programs as well as oversees any business promotion and/or publicity activities.
  • Other projects and duties as assigned.
  • Demonstrate active participation in community service projects.
Pursuant to the laws regarding job postings where the position is located in, Colliers is disclosing the following information:
Area/Location Specific: Seattle, WA
Approximate Salary Range for this Role: $76,275.00 to $121,500.00
Our salary ranges are determined by role, level, and location. The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.
Benefits
Employees (and their families) are provided options for employer subsidized medical benefits including RX, dental, vision as well as employer paid basic life/AD&D insurance and short-term / long-term disability. Employees are able to enroll in our company’s 401k plan, which includes an employer match. Employees will also receive 10 days of sick leave and a minimum of 15-days vacation annually. Certain senior-level roles are eligible for unlimited time off. Employees will also enjoy 10 paid holidays plus two personal flex days throughout the calendar year. 12 weeks (for birth parents) and 4 weeks (for non-birth parents, including adoptive/foster parents) for paid parental leave will also be available for use after successful completion of 90 days of employment.
Bonus
This position is eligible for an annual bonus, based on company and individual performance
#LI-EH1
#LI-Onsite
Make your next move an expert one and join us as we lead the industry into the future.

Direct applicants only please, no agencies.

Colliers provides equal employment opportunity to all persons. No employee or applicant for employment will be discriminated against because of race, creed, origin, marital status, sexual orientation, age, otherwise qualified disabled or veteran status or any other characteristic protected by law.