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Administrative Coordinator Jobs

Company

Howard Hughes Medical Institute
Address , Miami, 33136, Fl
Employment type FULL_TIME
Salary $60,200 a year
Expires 2023-07-25
Posted at 11 months ago
Job Description
Primary Work Address: 1501 NW 10th Avenue, Miami, FL, 33136

We currently have a unique opportunity for an Administrative Coordinator to support the research laboratory of Dr. Danny Reinberg. The lab is relocating to the University of Miami and the position is expected to begin in June 2023. You will work collaboratively with Dr. Reinberg, a top researcher of biochemistry and cell biology, and the members of his lab team – they study the dynamic processes that shape chromatin structure and direct transcriptional outcome. More information on the lab can be found by visiting
https://reinberglab.com/
We are targeting someone who enjoys taking on challenges with a strong sense of patience and enthusiasm, working independently, and proactively anticipating the needs of both their leader and the team. This role is an integral part of the lab and will be responsible for supporting Dr. Reinberg with a wide variety of tasks including calendar management, travel, and other administrative responsibilities as demands arise.
What we provide:
  • Working with an international group of researchers, students, and visiting faculty.
  • Being part of the larger scientific community at the University of Miami.
  • Opportunities for professional development and growth.
  • A competitive compensation package with comprehensive health and welfare benefits including an employee education assistance program.
  • Opportunity to work in a diverse and encouraging research environment.
  • Access to Udemy on-demand training courses and interactive skill-building seminars taught by members of the HHMI learning and organization development team.
What you’ll do:
  • Order and maintain office supplies for the office and the laboratory as needed
  • Coordinate domestic and international travel arrangements as needed
  • Provide a very high level of administrative support
    • Manage the calendar and coordinate complex scheduling, including internal and external meetings, conferences, and professional engagements for Dr. Reinberg
    • Keep Dr. Reinberg’s CV up to date
    • Coordinate domestic and international travel arrangements as needed
    • Organize laboratory meetings, seminars, and other events
  • Other duties as assigned
  • Manage budgets and funding sources
  • Keep Dr. Reinberg’s CV up to date
  • Process and track reimbursements from multiple sources for Investigator, laboratory members and visiting scientists
  • Manage the calendar and coordinate complex scheduling, including internal and external meetings, conferences, and professional engagements for Dr. Reinberg
  • Organize laboratory meetings, seminars, and other events
  • Prepare, track and monitor material transfer agreements and scientific protocols
  • Serve as key liaison with departments at University of Miami, HHMI, and various other organizations

What you bring:
  • Excellent computer skills, including demonstrated proficiency with Microsoft Office applications
  • Familiarity with scientific terminology would be a plus.
  • A bachelor’s degree or equivalent combination of education and experience.
  • Extensive previous experience as an administrative assistant is required. Previous experience in a research and/or higher education environment is preferred, but not required.
  • Superior oral and written communication skills and the ability to use good judgment in working independently, showing initiative, managing deadlines and responding to inquiries.
Compensation and Benefits
Our employees are compensated from a total rewards perspective in many ways for their contributions to our mission, including competitive pay, exceptional health benefits, retirement plans, time off, and a range of recognition and wellness programs. Visit our
Benefits at HHMI
site to learn more.
Compensation Range
$60,200.00 (minimum) - $75,266.00 (midpoint) - $97,800.00 (maximum)
Pay Type:
Annual
HHMI’s salary structure is developed based on relevant job market data. HHMI considers a candidate's education, previous experiences, knowledge, skills and abilities, as well as internal equity when making job offers. Typically, a new hire for this position in this location is compensated between the minimum and the midpoint of the salary range.
HHMI is an Equal Opportunity Employer