Administrative Coordinator, It Jobs

Do you have expertise in, and passion for office administration? Would you like to apply your expertise to impact technology teams in a company that follows the science and turns ideas into life changing medicines? Then this role at AstraZeneca might be the one for you!
About Astrazeneca
AstraZeneca is a global, science-led, patient-focused biopharmaceutical company that focuses on the discovery, development and commercialisation of prescription medicines for some of the world’s most serious diseases. But we’re more than one of the world’s leading pharmaceutical companies.
Here our work has a direct impact on patients – transforming our ability to develop life-changing medicines. We empower the business to perform at its peak and lead a new way of working, combining innovative science with leading digital technology platforms and data. All with a passion to impact lives through data, analytics, AI, machine learning and more.
Welcome to Gaithersburg! Gaithersburg is one of over 400 sites here at AstraZeneca, providing a collaborative environment where everyone feels comfortable and able to be themselves is at the core of AstraZeneca’s priorities. This site includes a fitness center, employee healthcare clinic, electric vehicle charging stations, dry cleaning, full-service cafeteria and copy center, game rooms, community garden and much more to keep our employees happy and balanced!
INFORMATION TECHNOLOGY
At AstraZeneca we turn ideas into life changing medicines. Working here means being entrepreneurial, thinking big and working together to make the impossible a reality. Working in Technology here means you’ll be a self-starter who is comfortable stepping up and taking ownership, willing to constantly explore and challenge the status quo. You’ll be empowered to orchestrate new possibilities, solve challenges and continuously innovate. Here you’ll join hackathons, work with large data and challenge yourself to push new boundaries.
What You’ll Do
We’re focused on the potential of science to address the unmet needs of patients around the world. We commit to those areas where we think we can really change the course of medicine and bring big new ideas to life. As an Administrative Coordinator, you’ll play a pivotal role in providing proactive and valuable support to senior information technology (IT) executives.
This role provides direct and proactive support to one (or more) senior IT executives and local support for local team members as required, as detailed in the responsibilities. As an Administrative Coordinator in IT organization, you will work with the team providing high-quality global support, and will be required to use your initiative and creativity to deliver in this fast-paced and dynamic environment.
Responsibilities/Duties:

• Independently and pro-actively resolve issues and challenges relating to administrative requests.
• Proactively manage diary and event activities (calendar, scheduling, room bookings, distribution lists)
• Provide coverage for other PAs during period of absences and will support any urgent matters within their time zone.
• Provide support for the management of purchase orders, co-ordination of local SHE activities, visitor and facilities support, and event co-ordination
• Lead and coordinate logistics relating to virtual and face to face meetings
• Participate in and contribute to administrative continuous improvement activities
• Managing starters/movers/leavers processes for the IT leadership direct reports
• Lead the practical arrangements and contribute to the preparations of internal and external meetings
• Recognised as an subject matter expert on certain administrative processes that are likely to be managed across the global Personal Assistant (PA)/Administrative Coordinator (AC) community
• Provide guidance/coaching and mentoring to colleagues where required
• Participate in and contribute to knowledge sharing and training.
• Facilitates smooth communications between executive and other internal and external stakeholders.
• Production of presentation material (or similar) needed by senior IT leadership team member
• Provide 1:1 administrative support at a senior level; to include complex calendar management, travel bookings, visa management, expenses management.

Essential For The Role

• High School Diploma or equivalent required, college degree preferred
• 5 plus years of administrative experience supporting VP level executives or above
• Ability to work autonomously, and at the same time, collaborate effectively with other members of the administrative support team.
• Demonstrated ability to effectively work in a global environment.
• Ability to effectively multitask in a dynamic environment while maintaining confidentiality and discretion.
• Demonstrate intermediate to advanced PC skills and ability, including Microsoft office and other industry applications, e.g., SharePoint, Zoom and Microsoft Teams
• Ability to demonstrate tact, persuasion and/or negotiation and maintain confidentiality.
• Ability to prioritize time sensitive assignments.
• Flexibility to adapt to ever-changing needs and deadlines.

Why AstraZeneca?
At AstraZeneca we’re dedicated to being a Great Place to Work. Where you are empowered to push the boundaries of science and unleash your entrepreneurial spirit. There’s no better place to make a difference to medicine, patients and society. An inclusive culture that champions diversity and collaboration, and always committed to lifelong learning, growth and development. We’re on an exciting journey to pioneer the future of healthcare.
Join us at a crucial stage of our journey in becoming a digital and data-led enterprise. Make the impossible possible by building partnerships and ecosystems, creating new ways of working and driving scale and speed to deliver exponential growth. Focused and committed, and backed with the investment to succeed, we’re driving cross-company change to disrupt the entire industry.
So, what’s next?
Are you already imagining yourself joining our team? Good, because we can’t wait to hear from you.
Where can I find out more?
Our Social Media, Follow AstraZeneca on LinkedIn
Follow AstraZeneca on Facebook
Follow AstraZeneca on Instagram