Administrative Coordinator, Global Immuno-Oncology

Administrative Coordinator – Global Immuno-Oncology

Do you have a passion for executive administration?
AstraZeneca is a global, bio-pharmaceutical business that focuses on the discovery, development and commercialization of prescription medicines for some of the world’s most serious diseases. We're proud to have a unique workplace culture that inspires innovation and collaboration. We believe in the potential of our people and you’ll develop beyond what you thought possible!
We have a unique opportunity for an Administrative Coordinator to join our Global Immuno-Oncology Lung team in Gaithersburg, MD!
What you’ll do:
As Administrative Coordinator you will be responsible for the effective and efficient day to day management and organization of activities for Senior leader’s from the Global Immuno-Oncology (IO) Lung Team in a dynamic, fast-paced and exciting area within the AZ US team. In this role, you will deliver high-quality and innovative support to 5 business leaders. You will have good workload management and prioritization, possess effective problem-solving and decision-making skills.
The ideal person should be confident in working independently and with ambiguity, as well as being a strong teammate and able to work in a global environment.
Main Duties and Responsibilities:

• Ensures personal compliance with all required company policies and processes including time reporting, required training, Workday information, and expense management
• Raise PO’s and contracts as required
• Management of email correspondence as required
• Independently and pro-actively resolve issues and challenges, ensuring delivery of day-to-day administrative activities and programs for IO organization
• Accuracy in expense submissions
• Provides comprehensive support in setting up virtual meetings (Microsoft Teams/Zoom)
• Research travel and accommodation options, agree and organise most effective option and produce detailed travel itineraries
• Facilitate the most effective use of the Executive’s time, ensuring they are aware of diary commitments as well as allocating time to ensure appropriate follows up on actions
• Comprehensive diary management, to ensure that efficiency and time management is maximised - prioritising and managing complex diary arrangements, giving advance notification of commitments, keeping all updated about changes and ensuring follow-up of actions from meeting minutes in appropriate timescales
• Become an expert in company systems and administrative processes
• Organises internal and external meetings, room bookings, hospitality etc on behalf of the Leadership Team
• Possesses excellent overall knowledge of customers’ needs and the business and applies this knowledge to provide proactive customer support

Essential for the role:

• Ability to adapt and work collaboratively with different levels of need and seniority
• Able to effectively multitask in a dynamic environment while maintaining confidentiality and discretion
• Strong verbal and written communication - ability to communicate clearly and effectively with senior leaders and external partners
• High School Diploma or equivalent, bachelor’s degree preferred
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, Project and Outlook
• Able to demonstrate tact, persuasion and/or negotiation
• Strong organizational skills
• Flexible to adapt to ever-changing needs and deadlines
• Demonstrated ability to effectively work in a global environment and able to prioritize time sensitive assignments
• 5 years of experience in a senior administrative role or supporting senior leaders
• A curious mindset who thrives in a fast-paced environment
• Proven ability to work autonomously, and at the same time, collaborate effectively with other members of the administrative support team

Why AstraZeneca?
At AstraZeneca we’re dedicated to being a Great Place to Work. Where you are empowered to push the boundaries of science and unleash your entrepreneurial spirit. There’s no better place to make a difference to medicine, patients and society. An inclusive culture that champions diversity and collaboration, and always committed to lifelong learning, growth and development. We’re on an exciting journey to pioneer the future of healthcare.
Ultimately, everything we do is for our patients. Underpinned by leading science, we use our skills for good – to positively impact lives across the world. There’s no greater inspiration than knowing the difference we can make.
So, what’s next?
Are you ready to bring new insights and fresh thinking to the table? Brilliant! We have one seat available, and we hope it’s yours.

Where can I find out more?

Our Social Media, Follow AstraZeneca on LinkedIn: https://www.linkedin.com/company/1603/

Inclusion & Diversity: https://careers.astrazeneca.com/inclusion-diversity