Administrative Coordinator Jobs

We are seeking an Administrator Coordinator who will coordinate the administrative operations for the Program and provides administrative support for, faculty members, their labs and administrative staff, including special projects, retreat and seminar planning, office workflow, appointments, correspondence, data compilation and records control. May perform duties of a sensitive and confidential nature.
Specific Duties & Responsibilities
Support the day-to-day operational needs of the office.
Receives and screens incoming calls and mail; prioritizes, organizes and designated necessary action be taken, deadlines and follow up.
Maintains electronic calendar for department faculty and coordinates meetings and travel.
Process invoices, travel reimbursements, online payment requests, purchase orders.
Maintains weekly seminars for the Program.
Plans the Program's Annual Research Retreat
Processes patient study payments and reimbursements, and other internal study related orders (parking stickers, etc.).
Oversees large purchase orders and ensures timely payments of invoices.
Processes lab coat orders for faculty and clinical research staff.
Maintains PC/laptop list for the program, with corresponding locations.
Maintains list of faculty, staff, and lab personnel for the Program.
Plans events, holiday celebrations, staff gatherings, etc.
Assists faculty to proofread and make edits to documents.
Generates minutes and agenda for monthly meetings if requested.
Monthly reconciliation of budgets. Assists with preparation of grants, contracts, FDA submissions if needed.
Locates and compiles information and formats reports, graphs, tables, records and other sources of information.
Maintains conference room scheduling.
Maintains inventory of office supplies, coordinate maintenance of office equipment.
Maintains an organized filing system.
Assists Program faculty to submit abstracts, papers, prepare slides, etc.
Assists with the preparation of presentations and manuscripts.
Assembles and categorizes facts and figures for written computation and calculations.
Works well with a team but has the ability to work independently.
Determines priorities and maintains a high degree of professionalism.
On a regular and continuous basis, exercises administrative judgment and assumes responsibility for decisions, consequences, and results having an impact on people, costs, and/or quality of service within the functional area.
Carries out duties and responsibilities with limited supervision. Makes decisions and establishes work priorities on essential operations.
Exchanges non-routine information using tact and persuasion as appropriate requiring good oral and written communication skills.
Minimum Qualifications
High School Diploma or graduation equivalent.
Three years related experience.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Classified Title: Administrative Coordinator
Role/Level/Range: ATO 37.5/02/OE
Starting Salary Range: $17.95-$25.30-$32.60 HRLY (Commensurate with Experience)
Employee group: Full Time
Schedule: M-F 8:30am- 5:00pm
Exempt Status: Non-Exempt
Location: Hybrid/School of Medicine Campus
Department name: SOM Onc Faculty Admin Support - Viragh
Personnel area: School of Medicine
Total Rewards
The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion .
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [email protected] . For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu .
Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/ .
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Note: Job Postings are updated daily and remain online until filled.
To apply, visit https://jobs.jhu.edu/job/Baltimore-Administrative-Coordinator-MD-21287/1026648100/
jeid-e03b83b1fc125f418dbd6d1e96fcdfa1