Administrative Business Analyst Jobs

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Administrative Business Analyst

Back to search results Apply now Job no: 883347

Work type: Support Staff

Pay Grade:11

Major Administrative Unit / College:College Of Social Science

Department:Social Science Dean 10038766

Sub Area:AP- Professionals

Salary:Salary Commensurate with Experience

Location: East Lansing

Categories: Administrative/Business/Professional, Administrative Professionals- AP, Full Time (90-100%), Union

Position Summary

The Chicano Latino Studies Program (CLS) within the College of Social Science at MSU is seeking an Administrative Business Analyst to manage the operations of the program.

Responsibilities Include

CLS Operations and Financial Manager

• Assists the Director with identifying potential Off Campus Initiatives or Revenue Based Initiatives to supplement the unit’s funding and propose/implements outreach programs.
• Assists the Director with special projects as needed (i.e. assessment and CLS program related research).
• Fosters and maintains respectful relationships with CLS stakeholders and promotes an equitable, culturally sensitive, and supportive workplace environment.
• Participates in Annual Review and Performance Development process.
• Proposes and implements policy and procedures to ensure operational efficiency.
• Schedules and attends weekly Staff meetings with CLS Director to discuss matters arising.
• Acts as the fiscal officer, initiator of financial transactions, and primary approver for all CLS accounts. This includes reconciliation of all account transactions and maintaining purchasing card records.
• Works independently with very little supervision.
• Tracks and reports on funding sources for Graduate Student Assistantships (funding from Graduate School, Provost, Endowments, etc.). Maintains this historical data for future reporting to the Director and the Associate Dean of Graduate Studies.
• Manages multiple funding sources from Social Science, other MSU affiliated Colleges, the Provost, Graduate School, Endowments, etc., including tracking how affiliated MAUs contribute financially to the program.
• Implements innovative solutions to problems and areas of concern.
• Acts as a liaison to affiliated MAUs, ensuring unrealized commitments are followed up on and maintains these records to manually produce reports to the Director, Dean, Grad School, and other MSU leadership.
• Reports directly to the CLS Director; managing the overall operations of the unit.
• Manages, prepares, and maintains the CLS budget. This includes forecasting, strategic planning, and analyzing finance reports for the Director and/or College.

Human Resources Management

• Foster a welcoming and inclusive culture and environment, addressing HR-related issues as they come up, to ensure Diversity, Equity and Inclusion are paramount among the programs staff and students.
• Tracks affiliated faculty across campus as part of the inter-college relationship between Social Science, Arts and Letters and other assigned Colleges to CLS.
• Maintains relationships with business managers across campus where affiliated faculty are based or tenured to ensure assignments in CLS do not conflict with their home units, utilizing strong forecasting, analytical and strategic planning skills.
• Consult with the Director of CLS and affiliated faculty on Labor Relations matters, including collective bargaining issues related to the Graduate Employee Union and the Union of Non-Tenure Track Faculty employees within CLS.
• Reviews budget and course requirements to determine if a unit can afford to hire a fixed term faculty member if CLS affiliated faculty cannot teach due to sabbatical, administrative appointments, grant efforts, or other leaves of absence.
• Utilize knowledge of employment law and apply to daily HR decisions to mitigate risk in applying HR operational procedures within the unit.
• Manages Human Resources for CLS. This includes hiring decisions, participating in search committees, and processing forms for students, support staff, and temporary/on-call employee hiring; maintaining funding accounts and records for salaries; reporting and reconciling salary reports; analyzing faculty and MSU contributions to CLS as this is an intra-college program; keeping detailed records on affiliate and core faculty; maintaining unit personnel files.
• Analyzes budget to determine if student and graduate assistants can be hired.

Research Administration

• Acts as the Research Administrator for CLS. This includes researching external funding opportunities for the CLS program, affiliated and core faculty and academic staff, assisting with grant proposals, and would be the fiscal officer for contract and grant awards/accounts for CLS.

Event Management

• Manages events for CLS. Includes budgeting, contract review, scheduling, creating agendas, communications with students, etc. regarding Welcome Events/Orientations and Annual Retreats.

Manages and maintains facilities, space assignments, and keys for CLS

• Maintains and organizes CLS space.
• Recommends and budgets for space renovations.
• Maintains Office of Planning and Budgets space allocation reports.
• Is physically present in CLS office from 8:00am to 12:00pm and from 1:00pm to 5:00pm Monday-Friday.

Oversees Graduate Program and Undergraduate Minor Program

• Manages the operations of the graduate program and undergraduate minor in concert with the CLS Graduate Program Director and CLS Undergraduate Coordinator.
• Attends all graduate program College level meetings (as scheduled).
• Maintains academic and personnel files and the graduate student and undergraduate student database (SharePoint).
• Responsible for the graduate program and undergraduate minor operations in the CLS office. This includes preparing and processing paperwork for comprehensive examinations, dissertation defenses, graduate certificate applications, final degree certification forms, goal setting forms, and annual progress reports; collecting, processing, and disseminating Graduate Assistant evaluations; processing internship forms, independent study forms, overrides, enrollments, grade changes, daily email notifications to students.
• Serves as a liaison with students, faculty, parents, alumni and other constituents to answer questions on behalf of the graduate program in CLS.
• Manages and maintains the Assistantships, Fellowships, Scholarships, and Awards for graduate students.
• Manages Admissions process for the program.
• Develops and maintains course scheduling.

Unit Specific Education/Experience/Skills

Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in a business-related field or in a field which corresponds to the particular department of employment; one to three years of related and progressively more responsible or expansive work experience in office procedures, or in performing responsibilities related to the operational activities of the employing unit; experience with word processing, database, spreadsheet, presentation software and/or desktop publishing, web page software; or an equivalent combination of education and experience.

Desired Qualifications

• Human Resource and Finance experience at Michigan State University
• MSU Essentials of Research Administration Certification
• Strong interpersonal communication
• Knowledge of allowable spending per MSU policy, State, and Federal regulations
• Demonstrated commitment to Diversity, Equity, Inclusion, and Belonging

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

Resume, Cover Letter, and three (3) Professional References

Work Hours

STANDARD 8-5

Website

https://clstudies.msu.edu/

Bidding eligibility ends on 8/1/2023 at 11:55 PM

Advertised: Jul 26, 2023 Eastern Daylight Time