Administrative Assistant/Reception Jobs

Job Duties Included (not limited to):

• Open and close the firm lobby daily.

• Operate a multi-line telephone console and relay incoming, outgoing, and intra-office calls to the appropriate individual.

• Obtain and relay messages to attorneys and staff with accuracy and promptness.

• Greet clients, visitors and vendors to the firm and ensure the proper attorney and/or staff member is made aware of their arrival.

• Receives, logs and routes deliveries to the proper recipient.

• Ensure the reception, lobby, and conference room areas are neat, properly supplied, stocked, and organized.

• Ensure the lobby coffee station area is neat, properly supplied, stocked, and organized.

• Oversee conference room schedules daily.

• Assist Courier and Office Logistics Manager with supply and pantry orders as needed.

• Utilize basic clerical skills to assist Office Logistics Manager with internal administrative projects.

• Act as backup to Courier as needed.

• Perform other duties as assigned.

Working knowledge of a multi-telephone line system; possess skills to record detailed messages in an accurate and professional manner. Working knowledge of Microsoft Office applications (Outlook, Word, and Excel). Familiarity with downtown Asheville would be beneficial. Knowledge of general business office procedures and ability to multi-task. Possess excellent interpersonal, clerical and telephone skills, and strong verbal and written communication skills. Must be able to react quickly with little supervision and minimal access to backup assistance.

Knowledge of general business office procedures. Possess excellent interpersonal, clerical and telephone skills, and strong verbal and written communication skills. Knowledge of Microsoft Office applications (Outlook, Word, and Excel). Ability to establish and maintain effective working relationships with attorneys, clients, and staff; ability to provide information with ordinary courtesy and tact; utilize time management skills; show initiative in helping with areas within the firm. Individual must always present a professional image.