Administrative Assistant (Oa) Jobs

Summary About the Position: Performs the following clerical duties: receives visitors and phone calls, personally provides information requested or directs to staff members those contacts that require attention or action. Maintains project/contract files as necessary, maintains files in accordance with established guidelines, purging and retiring files as prescribed by regulation; maintains regulations, policies and procedures; orders and maintains a perpetual inventory of office supplies. Responsibilities Receive visitors and phone calls, personally provides information requested or directs to staff members those contacts that require attention or action. Responsible for maintaining project/contract files in accordance with established guidelines. Maintain equipment records and maintenance history on property items. Prepare justifications for office equipment and furniture. Maintain a record of training requirements and aid in scheduling training for two lake offices. Prepare travel orders and travel vouchers for all supported employees for two lake offices. Assist with budget development, planning, tracking and execution for two lake offices Requirements Conditions of Employment Qualifications Who May Apply: US Citizens In order to qualify, you must meet the experience and/or education requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Specialized Experience GS-05: One year of specialized experience which includes using computer programs to store and retrieve data; preparing correspondence; and maintaining files. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-04). OR Education: Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by

• Then divide the total number of completed graduate semester hours (or equivalent) by
• Add the two percentages. Specialized ExperienceGS-07: One year of specialized experience which includes timekeeping; providing budgetary support; and preparing and reviewing correspondence in accordance with required policies and regulations. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-06). OR Education: One full year of graduate level education in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as accredited business, secretarial or technical school, junior college, college or university. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by
• Then divide your semester hours of education beyond two years (total semester hours minus 60) by
• Then divide the total number of completed graduate semester hours (or equivalent) by
• Add the two percentages. This position requires a typing proficiency of at least 40 words per minute (WPM) based on a 5 minute sample with 3 or fewer errors. Management may select at any grade level with non-competitive promotion potential to target grade. You will be evaluated on the basis of your level of competency in the following areas: Customer Service (Clerical/Technical) Interpersonal Skills Self-Management Salary GS-05 to G-S07 GS-05 Per year 37,696 to 49,009 GS-06 Per year 42,022 to 54,625 GS 07 Per year 46,696 to 60,703 Education FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html Additional Information Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration. You will be required to provide proof of U.S. Citizenship. One year trial/probationary period may be required. Direct Deposit of Pay is required. Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees. If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet. This is a Career Program CP-51 - General Administration and Management Career Field (CF) position You may claim military spouse preference (MSP). If a MSP applicant is determined best qualified and selected, placement must be at the full performance level for priority consideration. Multiple positions may be filled from this announcement. Salary includes applicable locality pay or Local Market Supplement. Interagency Career Transition Assistance Program (ICTAP). If you are a Federal employee in the competitive service and your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority for this position. To receive selection priority, you must: (1) meet ICTAP eligibility criteria (2) be rated well-qualified for the position and; (3) submit the appropriate documentation to support your ICTAP eligibility. To be considered well-qualified and receive selection priority applicants must satisfy all qualification requirements for the position and receive a score of 90 or above. Additional information about the program is on OPM's Career Transition Resources website. When you perform a Civilian Permanent Change of Station (PCS) with the government, the Internal Revenue Service (IRS) considers the majority of your entitlements to be taxable. Visit https://www.dfas.mil/civilianemployees/civrelo/Civilian-Moving-Expenses-Tax-Deduction/ for more information. Permanent Change of Station (PCS) allowances may be authorized, subject to the provisions of the Joint Travel Regulations and an agency determination that a PCS move is in the Government Interest. May be selected at any grade level with non-competitive promotion potential to target grade. The certificate for this announcement will remain open 90 days after it has closed. A relocation incentive may be authorized, if in the Government interest.
• Add the two percentages. Specialized ExperienceGS-06: One year of specialized experience which includes experience performing administrative functions of an office, to include timekeeping or travel; completing/editing reports or correspondence using automated software; and experience gained in an office environment interpreting or applying administrative rules, regulations, or procedures. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05). OR Education: A half year (i.e., 9 semester hours) of graduate level education in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as accredited business, secretarial or technical school, junior college, college or university. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by