Administrative Assistant Jobs

PRIMARY FUNCTION: Serve as receptionist and secretary for the AAEA. Administrative Assistant reports directly to the Director of Learning Services and Operations. MAJOR RESPONSIBILITIES: 1. Serve as receptionist for the Association.
a) Answer all incoming calls in a friendly, courteous manner, assisting callers as needed. b) Professionally greet and assist visitors making them feel welcome2. Assist Certification Programs: a) Maintain Records of Certification Programs - Document all professional development for the certification programs, entering data promptly following events and maintaining accurate recordsb) Assist Members with access to professional development documentationc) Prepare materials for conferences/training3. General Office Duties: a) Process all incoming and outgoing mail in a timely manner and tend to postage meter as needed (add postage, download updates)b) Distribute incoming fax documentsc) Order catering for meetings when requestedd) Clean kitchen and board rooms after meetings, putting away food and emptying trashe) Keep refrigerator stocked and coffee made for meetingsf) Maintain inventory of supplies for equipment g) Request service calls for equipmenth) Request service calls for facilities repair, and other needed repairsi) Tend to building alarm and fire alarm as neededj) Maintain calendar for all meetings in AAEA buildingk) Order plaques for presentationsl) Prepare and mail plaques and other recognition materials4.
Membership/Conference Registration: a) Assist with the following membership and conference items when needed, maintaining accurate data: log-in and password, member registration for conferences, sending invoices and providing follow upb) Post all payments received, maintaining accurate data, and balancing the recordsc) Document professional development for AAEA conferences, entering data promptly following conferences and maintaining accurate recordsd) Assist members as needed with access to professional development documentatione) Prepare conference name badgesf) Copy materials needed for handouts for conferences/meetingsg) Prepare exhibitor packets for conferences with exhibitors5. Summer Conference Duties: a) Assist with conference registrationb) Provide other assistance for summer conference as neededc) Gather information for retiring administrators for recognition at summer conference6. Work with Membership Coordinator to Update Who's Whoa) Send emails to districtsb) Gather and compile information from each school district and applicable education agency with up to date administrative changes7. Perform other duties as assigned by the Director of Learning Services and Operations or Executive Director**Submit resume to Lenett Thrasher, Director of Learning Services and Operations.
Her email address is [email protected].**