Administrative Assistant Jobs

Job Summary

Primary responsibilities

• Assist in the preparation of regularly scheduled reports
• Update and maintain office policies and procedures
• Organize and control inventory controls of educational material, tools and kits.
• Assist school administrator in running the school in an effective manner.
• Ensure compliance of school guidelines, principles, laws and rules.
• Act as the point of contact for internal and external stakeholders
• Book travel arrangements
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist school administrators in conducting cultural events, sports and games.
• Monitor student fee dues and attendance.
• Develop and maintain a filing system
• Provide general support to visitors, parents and students
• Submit and reconcile expense reports
• Organize and schedule appointments
• Maintain online database systems relating to students and their academic progress.
• Maintain contact lists
• Plan meetings and take detailed minutes
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
• Initiate and implement safety procedures in school premises.
• Order office supplies and research new deals and suppliers
• Answer and direct phone calls

• Must be fluent in the Microsoft Office Suite
• Be able to work from 7 am - 4 pm EST
• Be able to multi-task
• Be customer-friendly
• Have good working knowledge of accounting and accounting software