Administrative Assistant Jobs

Administrative Assistant - $40,000 to $45,000
Description
The Administrative Assistant is responsible for supporting various members within Modern Builders, Inc while performing a variety of administrative and marketing tasks. The ideal candidate should have strong organizational skills, attention to detail, and the ability to work collaboratively in a team-oriented, fast-paced environment. The Administrative Assistant will assist in making travel plans, meeting arrangements, preparing reports, maintaining appropriate filing systems, and using the numerous software programs associated with those responsibilities. Overall, the ideal candidate will oversee the efficient and smooth day-to-day operations of the design, construction, and sales teams within the office.
Job Duties

• Write and distribute email, correspondence memos, letters, faxes and forms.
• Organize and schedule appointments.
• Assist in the preparation of regularly scheduled reports.
• Submit and reconcile expense reports.
• Book travel / shipping arrangements.
• Act as the point of contact for internal and external clients.
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
• Maintain contact lists.
• Answer and direct phone calls.
• Plan meetings and take detailed minutes.
• Develop and maintain a filing system.

Skills & Qualifications

• Experience as an Administrative Assistant or Office Admin Assistant encouraged.
• Knowledge of office management systems and procedures.
• Education - High School Diploma or GED
• Attention to detail and problem-solving skills.
• Working knowledge of office equipment, like printers and fax machines.
• Excellent time management skills and the ability to prioritize work.
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multi-task.

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