Administrative Assistant Jobs

Taylor Management, a full-service homeowners management company in the real estate industry, is seeking an Administrative Assistant to join their team. This position offers the opportunity to work with a reputable and accredited organization that has provided top-notch residential management services to condominium and homeowner associations throughout New Jersey, New York, and Pennsylvania for over 25 years. Taylor Management is committed to providing the highest level of management services tailored to each individual community. As an Accredited Association Management Company by the Community Association Institute and an Accredited Management Organization by the Institute of Real Estate Management, Taylor Management upholds the highest level of ethics and professional management services in the industry.
As the Administrative Assistant, you will be responsible for clerical and administrative duties in support of the management team.
Responsibilities
Organized, self-motivated, courteous, patient, compassionate and displays sensitivity when dealing with homeowner needs. Must be detail oriented, able to work as a team player and perform multiple tasks.
Qualifications:

• Opens, updates, and closes work orders
• Responsible for daily retrieval of voice mailbox messages
• Issue Pool Badges, New clubhouse entry fobs and gate clickers.
• Opens and distributes mail, sends out company mail
• Attends Board/Association meetings for management support
• Logs all work order requests and follows up with the homeowners
• Prepares calendar events and room reservations for all committees
• Logs/maintains Committees/Clubs calendar of events
• Strong sense of customer service
• Prepares community mailings
• Greets all visiting homeowners and vendors
• Communication and maintenance of Snow Bird list, Resident Directory and all Property & Grounds Committee Lists.
• Good organizational skills, attention to detail
• Able to use Microsoft Office and other company programs
• Orders all Office supplies
• High School Diploma (or equivalent)
• Communicates scheduled visitors with Security personnel. Maintains Gatehouse Visitor Lists in appropriate software
• Office support and on‐call emergency response as requested.
• Maintains Certificate of Insurance Certificates and notifies vendor when new ones are needed
• Maintains adequate office supplies, within the Budget

Requirements

• Familiarity with bookkeeping or accounting principles is preferred.
• Ability to work collaboratively and independently with minimal supervision.
• Exceptional organizational and time-management skills.
• Strong verbal and written communication skills.
• Previous administrative or clerical experience (minimum of 1 year preferred).
• High School Diploma or equivalent (Associate’s or Bachelor’s degree preferred).
• Familiarity with commonly used office software (i.e. Microsoft Office, Google Suite).

Hours are 10 am to 6 pm Monday - Friday