Administrative Assistant Jobs

Site Name: USA - Montana - Hamilton
Posted Date: Apr 13 2023
Are you looking for a fast-paced administrative role that supports senior leadership in a global environment? If so, this Administrative Support Staff role could be an exciting opportunity to explore.
The Administrative Assistant reports to the Site Director and supports the site Core Leadership Team. Requires a high level of tact and integrity due to the frequency of senior-level internal and external contacts and regular exposure to confidential data. Requires a thorough knowledge of the Administrative Assistant accountabilities and method of operation, works independently with only general guidance on a variety of special projects. Perform all job responsibilities in compliance with applicable EHS and GMP regulations, guidelines, policies, GSK standard operating & safety procedures, and industry practice and Continuous Improvement Ecosystem initiatives.
This role will provide YOU the opportunity to lead key activities to progress YOUR career, these responsibilities include some of the following:

• Communicate and/or coordinate Site Director’s instructions with various individuals and/or departments; provide and obtain information from other executives or outside representatives
• Develop, design, maintain and update site reports as necessary
• Organize site management meetings and team events, including attendance, room set up and catering needs. Schedule, plan, and coordinate site appointments, meetings, conferences, and travel and expense reporting
• Communicate and/or coordinate activities between multiple managers and departments
• Acts as back up to Administrative Assistant
• Support Administrative Assistant to ensure bi-weekly non-exempt payroll closes within Human Resource Information System, acts as backup SME for timekeeping
• Develop, design, maintain and update site reports, meeting agendas, project proposals and other routine and non-routine correspondence in a way, that is clear, timely and, when necessary, confidentially
• Other duties as assigned
• Receive and screen correspondence and/or visitors to the site; organize and maintain the Core Leadership Team’s calendars, Core Leadership Team MS Teams site/document repositories, correspondence, and records, following up on pending matters with limited direction/supervision
• Ensures personal objectives are aligned with departmental goals and objectives, and manage a high-volume workload proactively to a consistently high standard, by setting priorities, objectives and target dates

Why you?
Basic Qualifications:
We are looking for professionals with these required skills to achieve our goals:

• 5+ years of experience providing administrative support
• High School diploma or GED

Preferred Qualifications:
If you have the following characteristics, it would be a plus:

• The ability to communicate and negotiate with a positive and flexible approach to teamwork and the ability to interact well with all levels of the organization
• Act as a change agent to identify and drive continuous improvement in systems and processes
• Demonstrable experience in providing secretarial support to senior leadership (CEOs, CBO’s etc and their Admins) and Academia via e-mail, phone and face to face
• Proven ability to handle confidential matters/data with a high level of integrity and confidentiality
• Excellent communication and organization skills. Experienced setting priorities, composing correspondence, collecting data, and preparing reports
• Ability to handle multiple tasks simultaneously some with a high degree of sensitivity and confidentiality
• Must be a committed team player prepared to work in and embrace team based culture
• Advanced IT skills to include Microsoft Outlook, PowerPoint, Word and Excel, use of inter- and intranet
• Proven record of providing excellent internal and external customer service
• Bachelor's degree in Business, Communications, HR, English with other non-administrative degrees considered

Why GSK?
GSK is a global biopharma company with a special purpose – to unite science, technology and talent to get ahead of disease together – so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns – as an organization where people can thrive. Getting ahead means preventing disease as well as treating it, and we aim to impact the health of 2.5 billion people around the world in the next 10 years.
Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it’s also about making GSK a place where people can thrive. We want GSK to be a place where people feel inspired, encouraged and challenged to be the best they can be. A place where they can be themselves – feeling welcome, valued and included. Where they can keep growing and look after their wellbeing. So, if you share our ambition, join us at this exciting moment in our journey to get Get Ahead Together
GSK is a global biopharma company with a special purpose – to unite science, technology and talent to get ahead of disease together – so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns – as an organisation where people can thrive. Getting ahead means preventing disease as well as treating it, and we aim to impact the health of 2.5 billion people around the world in the next 10 years.
Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it’s also about making GSK a place where people can thrive. We want GSK to be a workplace where everyone can feel a sense of belonging and thrive as set out in our Equal and Inclusive Treatment of Employees policy. We’re committed to being more proactive at all levels so that our workforce reflects the communities we work and hire in, and our GSK leadership reflects our GSK workforce.
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