Administrative Assistant Jobs

Hybrid: This is a Hybrid position within our IT Organization. The role will allow employees to work offsite but also require onsite work based on business needs. The selected candidate will be expected to commute to the innovation center to which they are assigned as their primary GM facility.

In this role, you will provide administrative support to multiple Senior Leaders and/or executives within DBT Technology.

Your responsibilities include multitasking and managing a broad scope of task assignments. These include schedule and calendar management, meeting agendas, staff communications, coordination of travel, expenses, and events. This position requires precise accuracy and coordination. A successful candidate for this position will be someone who has consistent attention to detail, robust organization and reasoning skills, outstanding communication skills, the ability to handle all responsibilities in a discreet and efficient manner, and expert level use of MS Office products.

Responsibilities:

• Expedite handling of correspondence and phone calls while maintaining a high level of discretion and communicating professionally both internally and externally
• Manage an active calendar of appointments, understand priority / urgency, and reorganize appropriately for multiple executives
• Maintain records, confidential files, and GM-specific reports
• Onboarding/ and Offboarding administrative duties
• Handle department purchases while using self-judgment for cost saving opportunities
• Continuously looking for ways to improve efficiencies of day-to-day tasks
• Lead all aspects of office administration using independent thinking and judgment with sole discretion for office procedures
• Create and email communications across the organization
• Support travel arrangements, Visa, Passport requirements and associated expense reports
• Complete various assignments as requested with minimal direction, including meeting planning, employee recognition events, and special projects
• Maintain records and confidential files
• Use Microsoft Suite (Word, Excel, PowerPoint) to prepare, modify and proofread communications
• Coordination of complex meetings and travel planning while maintain multiple calendars

Additional

Qualifications:

• High School diploma or equivalent is required
• Excellent organizational skills with an ability to think proactively and prioritize work
• High level of integrity
• Demonstrated ability to take initiative and work independently
• 7+ years experience as an executive assistant supporting Senior Management / Executives
• Advanced level of proficiency in Microsoft Office (MS Suite, scheduling, the internet, Outlook, and knowledge of SharePoint)
• Strong written and oral communication skills
• Problem solving using independent thought and decisiveness
• Demonstrated ability to work independently and collaboratively on projects in a fast-paced environment and must be able to work under pressure

Preferred qualifications:

• Professional training and/or certification(s) in Administrative Skills/Support is preferred
• Associate's degree or Bachelor’s degree or equivalent experience
• Training and Education experience is preferred

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Diversity Information

General Motors is committed to being a workplace that is not only free of discrimination, but one that genuinely fosters inclusion and belonging. We strongly believe that workforce diversity creates an environment in which our employees can thrive and develop better products for our customers. We understand and embrace the variety through which people gain experiences whether through professional, personal, educational, or volunteer opportunities. GM is proud to be an equal opportunity employer.

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GM is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. GM is committed to providing a work environment free from unlawful discrimination and advancing equal employment opportunities for all qualified individuals. As part of this commitment, all practices and decisions relating to terms and conditions of employment, including, but not limited to, recruiting, hiring, training, promotion, discipline, compensation, benefits, and termination of employment are made without regard to an indivi d ual's protected characteristics. For purposes of this policy, “protected characteristics" include an individual's actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, lactation and related medical conditions), gender identity or gender expression, sexual orientation, weight, height, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances. If you need a reasonable accommodation to assist with your job search or application for employment, email us at [email protected] or call us at 800-865-7580. In your email, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.