Administrative Assistant Jobs

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Overview

The Administrative Assistant will work in a high-performance work organization on a cross functional team that utilizes this person’s ability to perform multiple tasks and work within a team environment. This position will support plant management for administrative activities. The ideal candidate must be able to handle multiple priorities. A high degree of professionalism is expected in all interactions. Maintaining confidentiality is a must. This person must be able to change focus frequently.

Duties & Responsibilities

• Creates a positive candidate experience by promptly responding to applications, scheduling interview requests, and providing general feedback
• Perform miscellaneous duties as assigned
• Wear appropriate personal protective equipment
• Greets visitors, vendors, and applicants (providing electronic application assistance if needed)
• Manages badging system and ensures compliance
• Manages employee electronic communication boards and ensures timely updates
• Provides direction and guidance to the Employee Engagement Committee and is an active member.
• Coordinates employee meals & event planning, including scheduling, shopping, set-up, etc.
• Generates and maintains reports for plant leadership
• Assists with presentations/meetings (scheduling, ensuring equipment is working, travel arrangements, etc.)
• Work safely and follow safety rules and procedures
• Provides new hire support and assists with orientation
• Orders and maintains supplies
• Receives and sorts incoming mail and signs for deliveries
• Leads office 5S including participating in 5S events and training. May perform housekeeping duties

Knowledge, Skills & Abilities

• Excellent communication skills, both written and verbal
• Must be service and performance-oriented
• Must be well organized
• Must be reliable
• Must be courteous, team focused, & customer driven (both internal & external)
• Must have a valid driver’s license
• Excellent interpersonal skills
• Project management experience
• Time management with the ability to multi-task
• Proficiency in Microsoft Office including Word, Excel, & Power Point
• Flexibility and the ability to adjust priorities as needed

Physical Requirements

• Work with extended arms seldom (up to 13% in a 10-hour day)
• Lift 1-30# frequently (up to 50% in a 10-hour day)
• Lift 30-60# seldom (up to 13% in a 10-hour day)
• Sit for long period of time frequently (up to 50% in a 10-hour day)
• Stoop seldom (up to 13% in a 10-hour day)
• Kneel occasionally (up to 25% in a 10-hour day)
• Squat occasionally (up to 25% in a 10-hour day)

Education & Experience

• A High School Diploma and 3-5 years of administrative experience working with the public OR
• An AA Degree and 2 years of administrative experience working with the public

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