Administrative Assistant. Jobs

Department Information

We seek to hire professionals who are dedicated to furthering our mission and demonstrate compassion in their service to our clients. We are a fast paced, team-oriented environment, where self-motivation and a personal commitment to high performance are important attributes for success.

Benefits Of Working For Ospd

• HSA Plan with Employer Contribution
• Basic Vision Insurance - included with medical plans
• 401(k) and 457 Supplemental Retirement Plans
• State Paid Short-Term Disability
• Access to Mental Health and Well-Being Resources
• State Paid Life Insurance
• 6 Health Plans- Kaiser and Cigna options
• Dental Insurance
• Generous Paid Time Off
• FSA – Healthcare and Dependent Care
• 11 paid holidays
• Colorado PERA

For more information on benefits please visit https://dhr.colorado.gov/state-employees/state-of-colorado-employee-benefits. For additional information on PERA visit www.copera.org.

Additional information about the Office of the Colorado State Public Defender can be found at: http://www.coloradodefenders.us/

How To Apply

Please e-mail your résumé and cover letter outlining your interest in this position and how you meet the qualifications to Erin May, Office Manager, at [email protected]

The deadline for applying is 11:59 p.m. on May 12, 2023. Description of Job

We are recruiting to fill an Administrative Assistant position Colorado State Public Defender’s regional trial office located in Boulder. This is a full-time, entry-level Administrative Assistant position responsible for performing routine clerical and receptionist duties of a legal nature following established office procedures. Tasks are performed under direct guidance of an Office Manager or Supervisor while learning office and court procedures and case file management systems. Individuals must have strong interpersonal skills in order to successfully work with colleagues and court staff and to provide patient and compassionate service to indigent persons charged with criminal offenses. The work environment is fast-paced and has a high volume of telephone calls, client interactions and various interruptions. Individuals require the ability to multitask and perform tasks in a timely manner with accuracy and attention to detail.

Primary Duties And Responsibilities

• Performs other administrative duties as assigned.
• Checks the main voice mail and email inbox for the office frequently during scheduled work hours. Responds to, or forwards voice and emails to appropriate person, office or agency.
• Performs general reception duties including answering phones with multiple lines. Screens calls, takes messages and refers callers to the appropriate person, office or agency.
• Uploads large volumes of electronic documents, files and media into the online case management database. Scans and uploads hardcopy documents.
• Assists persons applying for representation by a public defender. This includes explaining the application process and ensuring the person is able to submit completed documents. Reviews applications and verifies for completeness in accordance with eligibility guidelines. Processes applications in accordance with State and Regional Office policies.
• Makes weekly courthouse runs to pick-up digital and hardcopy discovery files when e-filing is not available.
• Greets and assists onsite visitors such as, clients, coworkers, and other agency personnel. Provides general information such as, name of appointed attorney and scheduled court dates. Maintains the reception area.
• Processes incoming and outgoing mail and performs routine clerical tasks such as, copying, printing, sorting, and distributing forms and documents.
• Attends meetings and trainings as required.
• Uses court or local jurisdiction internet sites to search client case information.
• Opens, enters data and updates, and may close client files in the online case management system. Moves hardcopy files to/from the closed file room in accordance with policy and procedure.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

QUALIFICATIONS: (Employees must be able to perform the essential functions of the job, with or without reasonable accommodation.)

Education And Experience

• Graduation from high school or equivalent required. No prior experience required.
• Knowledge of basic math (addition, subtraction, multiplication and division);
• Knowledge of English language, grammar, and punctuation.
• Knowledge of standard software applications such as, Microsoft Office Word, Excel, internet browsers and e-mail.

Preferred Qualifications:

• Experience working in an environment serving indigent populations;
• Training or experience that provided a knowledge of court systems and legal terminology;
• Spanish-speaking skills.
• Basic clerical and administrative skills such as, data entry, uploading electronic files, managing files/records, and answering phones;
• Client/customer service experience in a fast-paced environment;