Administrative Assistant Jobs

Customer Service
Handle customer questions and information requests
Set up customer agreements in transaction system
Take customer orders and schedule shipments
Coordinate customer orders with marketing and production staff
Maintain and utilize knowledge of carrier capability/availability/reliability and freight rates
If applicable, arrange transportation for customer shipments including daily dispatching
Monitor shipped volumes relative to contract volumes and customer credit
Review daily transaction documents for completeness and accuracy
Resolve billing inquiries with customers and accounting staff
Production Support
Enter receipt, shipment, & production data into transaction system
Track inventory levels and order in raw materials where appropriate
Handle administrative tasks and record keeping for product certification and regulatory compliance
Assist with reconciliation of book to physical inventory
Process invoices for payment and check requests, resolve issues with Accounting
Be involved with or assist with the facilities driver certification process, contractor orientation, visitor sign-in
Office Management
Manage business information flows-internal reports, notices, etc.
Handle mail & shipping/receiving for office and shipping product samples for plant
Receive and direct visitors
Maintain hard & electronic files for transactions, production, compliance, etc.
Maintain employment postings, business licenses and other postings required by law
Maintain IT accounts, computer equipment, and office machines
Purchase office supplies and services
Maintain office housekeeping
Maintain office emergency response information & supplies -1st aid station, postings, materials
If applicable, process hourly timecards and submit to Payroll
If applicable, help organize and manage promotional information and material for Marketing
Email your resume, No Walk-ins or Phone Calls will be accepted. Applicant will be contacted for interviews.
Employment offer contingent upon pre-employment drug test, background check, and MVR.
Ergon Asphalt and Emulsions, Inc.
Produce and distribute various liquid asphalt products to the paving industry. We are an EEO/AAP Employer
We are a great company with great pay and great benefits. Ergon Asphalt & Emulsions is a relationship-driven company that values each employee's willingness to learn and contribute to the team. We are family owned with locations throughout the U.S. and Mexico, but we pride ourselves on maintaining a small-company feel.
Ergon offers a competitive benefits package: 401(k), Health, Life, Dental, Holidays, Vacation, Sick Leave, Tuition Assistance and Profit Sharing
Ergon is an EEO/AAP Employer.
Email your resume, No Walk-ins or Phone Calls will be accepted. Applicant will be contact for interviews.
Employment offer contingent upon pre-employment drug test, background check, and MVR.
Job Posted by ApplicantPro