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Company | Colliers Engineering & Design |
Address | Holmdel, NJ, United States |
Employment type | FULL_TIME |
Salary | |
Category | Civil Engineering |
Expires | 2023-07-09 |
Posted at | 11 months ago |
Overview
- Setting up project folder with forms.
- Schedule and organize activities such as meetings, including managing calendars, prepare and distribute meeting minutes as well as ordering food.
- Perform scanning and filing duties.
- Provide basic project support (Health & Safety Checklists, submission tasks, conflict checks, etc.)
- Updating Client Trackers on daily basis.
- Correspondence / Transmittal – drafting for submitting packages, includes coordination Receptionist for Shipping labels.
- Prepare, proof-read, finalize and distribute letters, memos, correspondence, transmittals, proposals, applications, reports and other materials.
- Act as a liaison with Corporate Services.
- Scheduling of meetings w/client(s) and municipalities.
- Filing when needed of project information.
- Manage telephone calls for assigned staff as required.
- Assist in preparing mail and UPS packages for delivery.
- Setting up new trackers /folders for new programs ex: Bank Client, National Retailer Client.
- Use, and enforce use of Colliers Engineering & Design standards with all staff, including proper file structure, use of templates, file naming conventions, etc.
- Complete additional tasks as needed.
- Complete BST & Concur tasks (timesheets, expenses, project initiation, etc.) as assigned.
- Proficient in Microsoft Office Suite/O365 applications.
- Ability to Multitasking and prioritize.
- Ability to identify, analyze, communicate, and implement process improvements.
- Advanced Organizational skills and attention to detail.
- Advanced written and verbal communication skills.
- Resourceful and proactive.
- Ability to work with remote management.
- Ability to problem-solve.
- High level of professionalism and discretion in business matters to handle confidential information.
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