Development & Administrative Associate Jobs

WHO WE ARE: Utah Clean Energy is a nonprofit climate solutions organization based in Salt Lake City that advocates in Utah and the West. Our multi-disciplinary team is leading and accelerating the clean energy transformation with vision and expertise. We are committed to creating a future that ensures healthy, thriving communities for all, empowered and sustained by clean energy.

THE POSITION: Utah Clean Energy is seeking a dynamic and motivated individual to serve as our Development & Administrative Associate. This position supports our Development Director with donor acknowledgment and appreciation, database entry, prospect research, special events, and metrics tracking. The Development & Administrative Associate also supports the Operations Manager with administrative duties to ensure Utah Clean Energy’s office runs smoothly and efficiently. The Development & Administrative Associate reports to Utah Clean Energy’s Development Director.

RESPONSIBILITIES

Development

• Coordinate the printing, mailing, and online distribution of recurring appeals and stewardship materials
• Ensure data integrity through accurate database entry and ongoing database clean-up efforts (Network for Good)
• Support the timely acknowledgement of donor gifts and assure that all types of donations (cash, pledges, matching gifts, and planned gifts) are properly documented
• Assist with the writing and editing of appeals, acknowledgements, donor news, reports, and proposals
• Prepare accurate research on donor prospects and assemble materials for the Development Director for cultivation and solicitation visits
• Provide copy edits and support the development of grant applications for foundation requests
• Assist with donor events planning, logistics, and processing of online RSVPs.
• Assist with donor thank you, holiday, and recognition gifts and related communications
• Track ongoing activities and results in Asana database for the Development Team, tracking progress on key metrics towards Utah Clean Energy’s strategic plan

Administrative

• Support the Operations Manager in executing events and meetings, including coordinating schedules, logistics, materials, and vendors, for both external and internal events. (Occasional evening event assistance may be required with notice.)
• Receive, sort, and disseminate incoming and outgoing mail and documents
• Coordinate with the Operations Manager to ensure adequate office supply inventory, conducting quality-assurance walkthroughs, placing equipment orders, and maintaining positive working relationships with building management and all external vendors
• Great Utah Clean Energy guests and visitors in person or by telephone; answer or direct general inquiries
• Additional administrative duties to support the Executive Director and Deputy Director. The job duties will be outlined accordingly within the scope and specification of this position

WHO ARE YOU?

• You invest in people. You recognize you are part of a whole. You learn from others, enjoy collaborating, teach those around you, and truly care about the people you work with.
• You are driven and curious. You are self-motivated, ask good questions, see the gaps, and eager to solve problems with your team and external partners.
• You are a people person. You have excellent communication skills and emotional intelligence.
• You are able to prioritize for results. You are able to handle competing priorities and deadlines effectively and respond well to high priority or time sensitive projects.
• You like the details. You have the ability to ensure that data is accurate and enjoy successfully completing all the steps of a project.
• You are passionate. You are enthusiastic about creating a clean and equitable energy future for all. The passion for creating big change energizes you.

ADDITIONAL SKILLSETS AND ATTRIBUTES:

Ideally, applicants should have an Associate’s degree and experience working in a nonprofit organization on fundraising and/or donor relations activities. Relevant administrative work and/or community experience will be considered as a potential substitute for a degree.

In addition, we are seeking candidates with the following qualities:

• Proficiency in Microsoft Word, Outlook, and Excel.
• Desire to be a part of an influential team of professionals, who embrace high quality, impactful work, and a healthy work-life balance.
• Highly organized and self-directed, with the ability to work independently, while being flexible in a collaborative and evolving environment.
• Excited to engage in and support fundraising activities that advance Utah Clean Energy’s mission.
• Experience with Asana and/or Network for Good databases is highly preferred.
• Eager to take on a wide variety of tasks and help with all aspects of a small nonprofit organization, including nurturing relationships to support continued growth of our fundraising activities and administrative functions of Utah Clean Energy.

Equity and social justice are a critical components of Utah Clean Energy’s mission, values, and strategic pathways. We welcome candidates from an array of backgrounds and experiences to join our team. Learn more about our commitment here: https://utahcleanenergy.org/energy-equity/

COMPENSATION AND BENEFITS: The pay range for this position is $xx-$xx per hour. This is a full-time, non-exempt position. Compensation is dependent on relevant and demonstrated experience.

Utah Clean Energy’s benefits package includes company-paid health insurance, 403(b) retirement plan contributions, life and long-term disability insurance coverage, paid vacation leave, sick leave, holiday leave, parental leave, and a hybrid work environment. This position also provides the opportunity to work in a relaxed environment close to recreation opportunities in Utah.