Administrative Assistant Ii - Medical Devices

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 115,000 colleagues serve people in more than 160 countries.

About Abbott

Abbott is a global healthcare leader, creating breakthrough science to improve people’s health. We’re always looking towards the future, anticipating changes in medical science and technology.

Working at Abbott

At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You’ll also have access to:

• A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.
• An excellent retirement savings plan with high employer contribution
• Health care and well-being programs including medical, dental, vision, wellness and occupational health programs. Participants who complete a short wellness assessment qualify for FREE coverage in our HIP PPO medical plan. Free coverage applies in the next calendar year.
• Career development with an international company where you can grow the career you dream of.
• A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
• Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.

The Opportunity

This Administrative Assistant II position works out of our Santa Clara, CA location supporting the Health Economics and Reimbursement Function.

Health economics and reimbursement is a business-critical capability that is responsible for ensuring governments and health insurers around the world provide access to Abbott medical devices for the patients that need them the most. Aside from working cross-functionally across multiple Abbott medical device businesses, talent in this function collaborate with top minds in cardiovascular medicine, hospital management, government agencies and other healthcare decisionmakers around the world. Talent filling this position will be an active and integral member of the team and will have the opportunity to implement systems and process that will shape the productivity of this group and amplify the impact we have on the patients we serve.

What You’ll Work On

• Assists Divisional vice president with tracking department activities and key metrics including changes in org charts, budget/invoices, quarterly progress against goals, completion of assigned trainings, vacation utilization, and travel.
• Provide general office support which may include, but are not limited to; SharePoint management; mail distribution, answering telephones, filing, catering, ordering supplies, etc.
• May be called upon to prepare quarterly reports for executive leadership in PowerPoint and Word
• Leads special projects as assigned.
• May be called upon to serve as functional representative/coordinator for corporate team building campaigns such as Abbotts annual fitness challenge and volunteer programs
• Responsible for initiating new projects including contracting, opening POs and managing invoices/ payment processing
• Assists Divisional Vice President and Sr. Directors with calendar management, travel arrangements, expense reimbursement, invoice processing and other administrative tasks as required.
• Assess organizational, communication and reporting needs to ensure optimum performance within the department. Talent is expected to proactively contribute to process improvement by identifying opportunities to work smarter and training teams to explore new ways of working.
• Understands all Abbott corporate compliance policies as they relate to travel, expenses and the department.
• Assist in supporting activities associated with the strategic planning and coordination of content from multiple direct reports
• Develop and format presentation materials and prepare and update reports as required.
• Assists Divisional vice president with administrative support for meeting planning, townhalls, and agenda management for bi-weekly and quarterly leadership team meetings

EDUCATION AND EXPERIENCE YOU’LL BRING

Required

• Proficiency with M/S Office Suite (Excel, Word, PowerPoint, Outlook)
• Demonstrated problem solving skills
• Strong verbal and written communications with ability to effectively communicate at multiple levels in the organization
• Anticipate challenges and opportunities proactively
• Ability to take initiative and work independently
• High School Diploma/GED
• Resourceful, effectively navigates through ambiguity and can force prioritize
• Minimum 3 years of executive level administrative experience

Preferred

• C-Suite experience is a plus
• Bachelor’s degree
• Project management experience is a plus
• Workday, Veeva and Concur experience is a plus

Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives: www.abbottbenefits.com

Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life.

Abbott is an Equal Opportunity Employer, committed to employee diversity.

Connect with us at www.abbott.com, on Facebook at www.facebook.com/Abbott and on Twitter @AbbottNews and @AbbottGlobal.

The salary for this role is between $27 – $54