Administrative Assistant Ii Jobs

Requisition No: 801627

Agency: Department of Transportation

Working Title: ADMINISTRATIVE ASSISTANT II - 55005726

Position Number: 55005726

Salary: $43,878.72 - $56,784.23

Posting Closing Date: 05/09/2023

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

393 / Marianna Maintenance

OPEN COMPETITIVE

SELECTED EXEMPT SERVICE

CONTACT PERSON: Jennifer Williams

CONTACT PHONE NUMBER: (850) 330-1592

SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.

In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399 or call (850) 414-5300 for assistance.

POSITION DESCRIPTION: Supervises employees spending majority of their time communicating with, motivating, training, and evaluating employees and planning and directing employees’ work. Manages the overall administrative functions of the Office. Plans, coordinates, and organizes work assignments and projects. Coordinates/assists with personnel actions including, but not limited to, hiring packages and performance evaluations. Maintains confidentiality on all issues. Stays up to date with the latest changes in rules, procedures, and processes related to: Human Resources, Purchasing, Travel, etc.

Maintains file system, correspondence, meeting minutes, personnel actions, and other related documents. Coordinates with management and other administrative staff on purchases, transfers, and surplus of equipment to ensure department procedures are followed and all offices are in compliance. Processes purchasing card charges in Works Purchasing Card Processing System according to procedure. Assists the Manager in monitoring and administering the Office budget for purchases and/or rate management.

Processes correspondence and requests for staff and management. Serves on and supports administrative support and special events committees such as Safety Coordination, New Employee Orientation, and Awards and Recognition as needed.

Coordinates, schedules, and sets up conferences and meetings for the Office/Section. Provides direction on personnel rules, travel requests/reimbursements, and other department policies and procedures.

Reviews records and reports which require action and recommends solutions or courses of action. Performs special assignments, research, and report preparation. Proofreads reports and correspondence for staff.

KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of administrative principles and practices. Ability to work independently. Ability to plan, organize and coordinate work assignments. Ability to establish and maintain effective working relationships with others. Skill in collecting, evaluating and analyzing data relating to administrative functions such as budgeting, human resource management personnel, purchasing or report writing and in maintaining confidentiality. Skill in written and verbal communication. Skill in reading, interpreting, communicating applicable rules, regulations, policies and procedures. Ability to supervise.

OTHER JOB RELATED REQUIREMENTS: On an as needed basis may be required during periods of emergency and/or disaster recovery, upon request by appropriate authority, to work beyond established work schedule at night and/or state-wide, including weekends. The incumbent of this position is required to work with or around Department of Corrections inmates.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.