Administrative Assistant Ii Jobs

AVIAN's Panama City Beach team is seeking an awesome Administrative Assistant to support our Unmanned Maritime Systems (UMS) Group .The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications.

AVIAN (pronounced *a-v-yin*) is an employee-owned, entrepreneurial-spirited company where creative, talented minds flourish, and where proactive, productive, proficient professionals feel valued.

We are resourceful, responsive and reachable for various government and commercial clients in program, financial, and logistics management; engineering and systems engineering; test and evaluation of manned and unmanned systems; workforce development and training; communication strategy and graphic design.

The type of work we do is a direct result of the creativity of our team, and the talents they bring. But in the end, we are all driven by the purpose of taking care of those around us.

We’re seeking people that are passionate and excited about creating well-crafted products and memorable experiences with our customers. We are not in the market of automated transactions; we build lasting relationships.

• Liaise with visitors - Act as point person for office guests.
• Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders.
• Communicate policies and procedures - Alert employees of new processes, rules and regulations.
• Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible.
• Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.
• Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed.

In addition to administrative duties (filing, taking phone calls, scheduling appointments, making travel arrangements), this position will provide administrative support to executive staff with office management responsibilities to include budgeting, personnel records and payroll. The Administrative Assistant may be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials.

Requirements

• Four years experience as an administrative assistant, secretary or receptionist supporting administrative tasks listed above are desired
• High school diploma
• This position requires an active Department of Defense Secret security clearance
• Resourcefulness, creativity, and problem-solving skill set
• Positive, high-energy attitude
• Proven ability to work in a fast-paced environment
• Familiarity with office equipment (i.e. printers, fax machines, projectors)
• Strong organizational, communication, and time-management skills
• Proficiency in Microsoft Office (especially MS Excel and PowerPoint)