Administrative Assistant Ii Jobs

Requisition No: 809969

Agency: Agency for Health Care Administration

Working Title: 68061942 - ADMINISTRATIVE ASSISTANT II

Position Number: 68061942

Salary: $1,340.77 Biweekly

Posting Closing Date: 08/20/2023

Agency Overview:

The Agency for Health Care Administration is Florida's chief health policy and planning entity. The Agency is responsible for administering the Florida Medicaid program, the licensure and regulation of nearly 50,000 health care facilities, and empowering consumers through health care transparency initiatives.

Under the direction of Agency Secretary Jason C. Weida, the Agency is focused on advancing Governor DeSantis’ vision for Florida’s health care system to be the most cost-effective, transparent, and high-quality health care system in the nation. Current Agency initiatives include implementing Florida’s groundbreaking Canadian Prescription Drug Importation Program, overhauling Florida’s healthcare technological ecosystem, and increasing insight in the cost of health care services.

Agency Objectives:

HIGH QUALITY

Emphasizing quality in all that we do to improve health outcomes, always putting the individual first.

TRANSPARENT

Supporting initiatives that promote transparency and empower consumers in making well informed healthcare decisions.

COST-EFFECTIVE

Leveraging Florida’s buying power in delivering high quality care at the lowest cost to taxpayers.

Position Overview:

This position is responsible for administrative support within the Agency Clerk's Office. Duties involve complex work assignments with minimum instructions and include, but are not limited to:

Entering case activities into electronic case tracking systems.

Performing quality assurance reviews on all Final Orders scanned into an electronic database.

Emailing copies of Final Orders to persons within and outside the Agency.

Drafting Final Orders, Notices and other documents for the Agency Clerk.

Assisting with filing Notices and Final Orders electronically with the Division of Administrative Hearings.

Creating Clerk files for new hearing requests.

Assisting with copying and mailing Final Orders and other legal documents.

Assisting with scanning Final Orders into an electronic database.

Obtaining copies of documents from Agency personnel and outside parties regarding the status of cases.

Inputing information into Excel spreadsheets in order to track status of cases.

Taking overflow work from the Public Records Unit as necessary.

Handling routine phone calls to the General Counsel's Office and Agency Clerk's Office.

This position will be hired at the base salary $1,340.77 biweekly, non-negotiable.

Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• State Group Insurance Coverage Options, including health, life, dental, vision, and other supplemental insurance options;

• Flexible Spending Accounts;

• State of Florida retirement options, including employer contributions;

• Generous annual and sick leave benefits;

• 9 paid holidays a year and 1 Personal Holiday each year;

• Career advancement opportunities;

• Tuition waiver for courses offered by Florida’s nationally ranked State University System ;

• Training and professional development opportunities;

• And more!

KNOWLEDGE, SKILLS, AND ABILITIES

General office duties.

Knowledge of and training for LaserFiche, Versa and FACTS.

MINIMUM QUALIFICATIONS REQUIREMENTS

One year experience with Microsoft Office programs such as Word, Excel, and Outlook.

One year of general office experience.

Preference will be given to individuals with experience scanning documents into an electronic database and experience with Public Records process.

LICENSURE, CERTIFICATION, OR REGISTRATION REQUIREMENTS

N/A

CONTACT: RICHARD SHOOP 850-412-3671

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.