Administrative Assistant (Contract) Jobs

• Completes special projects as assigned.
• Manages schedule(s), coordinates travel arrangements and processes business expenses.
• Serves as the department/group contact.
• Provides general office support.
• Coordinates meetings and events, department financial operations, personnel operations, and facility operations.
• Manages procurement of goods and services including computer equipment, office supplies, reference materials, and vendor relationships.
• Performs a variety of complex administrative functions for all levels of management including external business partners.

The Business admin will perform the following duties.

• 1. Maintain a balanced work schedule by working from the office around 50% of the time (Redmond offices), ensuring effective in-person and remote collaboration and engagement.
• 10. Collaborate closely with team members to effectively deliver internal content, skillfully gathering information to create compelling storytelling materials that effectively articulate strategies, results, and goals for internal and external forums.
• 17. Offer valuable perspective and insights to the directors on specific areas within the organization, including communications, budgets, people management, and team dynamics.
• 5. Utilize tools, such as MSExpense, to effectively manage expenses for the two Americas directors.
• 18. Provide support for the successful implementation of organizational changes, such as employee data management and skilling plans.
• 6. Gain deep understanding of the goals and strategies of the Americas Directors, ensuring alignment of team activities with their objectives.
• 12. Analyze performance metrics to support team accountability in executing core business activities, driving continuous improvement and success.
• 9. Take full ownership and execute management team off-site events, including crafting impactful content, organizing sessions, and coordinating travel arrangements when necessary.
• 15. Leverage existing networks and actively build new connections to foster robust relationships that drive successful execution across the organization.
• 14. Manage and cultivate relationships with leaders and peers within internal teams, establishing yourself as a trusted partner.
• 4. Assist in planning and executing travel activities for the directors.
• 8. Contribute to cross-team projects to adapt and thrive in the ever-evolving business landscape.
• 16. Support the directors in effectively communicating key goals, priorities, and definitions, ensuring clear and consistent messaging.
• 19. Contribute to cross-team projects, leveraging your expertise and engaging in project management efforts as needed.
• 11. Plan and execute on team communication rhythm like All-Hands, Quarterly Team Calls, Roundtable Meetings with team members.
• 20. Through engagement, actively foster an environment that promotes collaboration and teamwork among the geographically dispersed and hybrid management team
• 2. Participate in directors' calls, attentively listen in, and document minutes and action items, diligently tracking progress with stakeholders. Establish a consistent briefing rhythm with the directors to keep them updated on key developments and milestones.
• 13. Provide invaluable support for day-to-day operations and planning, ensuring seamless continuity of business operations during times of change or special circumstances.
• 3. Efficiently manage the calendars of two directors in the Americas region.
• 7. Track and ensure completion of essential role-based compliance trainings, as well as actively collaborate on vital culture initiatives like Diversity and Inclusion (D&I), hiring, and onboarding.