Administrative Assistant, Career Development Center

Reporting to the Director, the Administrative Assistant for the Career Development Center will manage the daily operational functions of the CDC and serve as the primary administrative support for the department. The Administrative Assistant manages Cheryl’s Closet, an on-campus professional clothing resource for students, and supervises 1-2 interns. Candidates must demonstrate an ability to work with a diverse student population and serve as an advocate for that diversity.

Responsibilities

• (70 percent) Act as the primary administrative support to the Career Development Center

Staff

• Oversee student interns and the organization of Cheryl’s Closet, receive donations, correspond with contributors, manage inventory, and assist with appointments.
• Manage all aspects of the front office, welcome visitors to the CDC, check in students, assist with scheduling appointments and manage office supply inventory.
• Serve as the primary liaison with Information Technology Services (ITS) to ensure all office equipment (i.e., phones, computers, printers, etc.) works appropriately and coordinate with ITS for any service requests.
• Assist with coordinating event logistics, host employers and alums, and coordinate meals, parking, and accommodations for periodic student engagement events and significant recruitment events, including two all-industry on-campus career fairs.

• (20 percent) Oversee CDC budgets and reports, and contribute to maintaining the CDC

Brand

• Assist with compiling, analyzing, and distributing reports, including engagement reports, outcomes, etc.
• Contribute to maintaining the CDC website, career readiness resources, and communications (i.e., social media channels, newsletters, calendars, etc.), guaranteeing all information is updated and accurate.
• Budget management and reporting on operational and proprietary budgets, including endowment, gifts, and discretionary accounts.

• Support the Assistant Director and Employer Relations Coordinator with Handshake (online job board and career services portal) administration, appointment management, employer approvals, event approvals, and maintenance.
• (10 percent) Additional responsibilities:

Requirements

• Experience: Experience in a professional, administrative environment. Previous administrative experience required; minimum of two years of related experience preferred.
• Ability and willingness to support a constantly changing environment in the areas of recruiting and career planning.
• High level of confidentiality required, especially in handling résumés, and working with employer requests.
• Additional Knowledge/Skills:
• Deadline-oriented and committed to accurate turnaround on requests.
• Friendly and student focused.
• Formal Education: Associate's degree in business, human resources, liberal arts, or equivalent experience.

Alfred University actively subscribes to a policy of equal employment opportunity, and will not discriminate against any employee, student or applicant because of race, age, sex, color, sexual orientation, gender identification or expression, physical or mental disability, religion, ancestry or national origin, marital status, genetic information, military or veteran status, domestic violence victim status, criminal conviction status, political affiliation or any other characteristic protected by applicable law. Protected veterans, minorities and women are encouraged to apply.