Administrative Assistant - Barefoot Beach Club

Administrative Assistant - Barefoot Beach Club
Guest Services is now hiring an Administrative Assistant to manage the administrative functions at Barefoot Beach Club.

Pay is $22-25/hour

Guest Services offers competitive benefits such as healthcare options, 401k matching, employee discounts at recreational and lodging facilities nationwide, an Employee Assistance Program, Tuition Reimbursement, and more.

JOB SUMMARY

The Administrative Assistant is the first point of contact at the unit, and is responsible for the administrative tasks assigned to support the unit.

ESSENTIAL FUNCTIONS

• Keep records and execute administrative policies determined by or in conjunction with the Division Vice President and Hospitality Team
• Screen incoming calls and correspondence, and respond independently when possible.
• Perform administrative tasks as assigned by VP and Hospitality Managers.
• Maintain office equipment and supplies.
• Maintain awareness of safety issues, and report them immediately to your manager.
• Answer phones with a polished manner, and accurately transfer high volume of calls to the appropriate departments. Operate multi-extension phone system.
• Required to learn new software systems and become proficient as assigned
• Create and maintain database and spreadsheet files for revenue management and Sales and marketing.
• Prepare memorandums outlining and explaining administrative procedures and policies to staff and monitors compliance.
• Act as an onsite Human Resources : maintaining and executing changes to employee files, recruiting, CORE oversight
• Run all required weekly and monthly reports for analysis and distribution
• Manage calendar and independently schedule appointments.
• Adhere to and promote GSI Hospitality Standards.
• Arrange complex and detailed travel plans and itineraries, compile documents for travel-related meetings for VP and Hospitality Managers
• Take and transcribe dictation, and compose and prepare confidential correspondence, reports, and other complex documents.
• Ability to travel , if required ,a s needed by Division

SKILL AND KNOWLEDGE REQUIREMENTS INCLUDE

• Ability to calculate basic mathematical figures.
• High School Diploma or GED preferred or previous experience as an administrative assistant or related customer service position.
• Great interpersonal skills required, with the ability to communicate effectively with a wide variety of people.
• Computer proficiency with the ability to utilize Microsoft Outlook, excel, Teams, Wordpress

PHYSICAL AND MENTAL REQUIREMENTS

• Use hands and arms to reach for, grasp, and manipulate objects.
• Reading and writing work-related documents in English.
• Lifting, carrying, and pushing up to 15 lbs. occasionally, up to 30 lbs. seldom.
• Occasionally stoop, kneel, or crouch.
• Ability to sit at a desk for the entire work day.
• Constantly communicates and receives verbal communication.
• Speech recognition and clarity, including the ability to understand the speech of customers and co-workers and the ability to speak clearly so that you can be understood by customers and co-workers in English.

EQUIPMENT USED

• Typical office equipment (computers, laptop, printer with scanning capabilities, copiers, among others).

Guest Services, Inc. is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.