Administrative Assistant (Admin Assistant)

Be a part of the Magic in Minot! The Minot Area Chamber EDC is looking for anAdministrative Assistantto support the Chamber EDC team and our nearly 700 member investors in carrying out our organization mission to advocate for and invest in business activity by being a collaborative partner in the community, focused on improving the quality of life for all.

This position interacts with the community and member investors as the first point of contact in answering the numerous calls that come through the organization and welcoming those visiting the Chamber EDC. The position will support the full Chamber EDC team. The individual in this position should have strong communications skills and help connect those reaching out to the Chamber EDC with the right point of contact. Attention to detail, system management and proficiency in office platforms is key.

This position is under the direction of the President \| CEO to perform the following essential job functions:

• Assist the finance director with data entry, credit card reconciliation, payments, deposit and other tasks as needed
• Assist vice president in planning for events and programs
• Coordinate sponsorship tracking for programs and events
• Other key elements for success may be assigned
• Maintain RSVP and payment records for events and programming
• Execute member investor communications for committee meetings, events, and programming
• Coordinate office services to include managing office supplies to coordination with maintenance and contracted vendors
• Set up for Chamber EDC hosted meetings (room setup, make coffee, order lunches, welcome attendees, escort into the conference room, offer beverage, etc.)
• Attend key signature events and programming/committee led events as needed
• Track partner and community events
• Assist communications and outreach specialist with updates to the website, proofing, and coordination of other materials
• Maintain public office space (i.e. front entry promotional material, meeting rooms, pathways to restrooms, copy room, etc.)
• Answer phones, pick up mail, monitor general email inbox
• Manage member investor platform, staying up to date on the latest capabilities the platform provides

Desired Qualifications:

• Strong organizational skills with excellent eye for detail
• Understanding and willingness to implement platforms/tools that support the organization
• Willing to be a team player in a small office environment
• Proficiency with Microsoft office and other related programs
• Experience as an administrative assistant

Job Type: Full-Time, 40 hours/week\ Hourly Position: dependent on experience

How To Apply

Candidates should apply with resume, cover letter and references to\ Brekka Kramer, President \| CEO\ [email protected]\ \ For questions or more information contact:\ Jaime Hauge, Minot Area Chamber EDC Executive Assistant\ [email protected]\ \ All applicants will remain confidential through the selection process.\ Deadline to apply: September 15,2023\ \ EQUAL OPPORTUNITY EMPLOYER\ MACEDC is an Equal Opportunity Employer. We do not discriminate on the basis of age, gender, race, color, national origin, religion, disability, or any other class or status protected by law.\ \ IMPORTANT:If submitting your resume online, you hereby authorize the MACEDC to contact, obtain, and verify the accuracy of information contained in this application from all previous employers, references, and educational institutions. You also hereby release from liability the MACEDC and its representatives for seeking, gathering, and using such information to make employment decisions and all other persons or organizations for providing such information.\ \ You understand that any misrepresentation or material omission made by you on this application will be sufficient cause for cancellation of this application or immediate termination of employment if you are employed, whenever it may be discovered.