Administrative Assistant - Fargo-Moorhead

About Jeremiah Program

Jeremiah Program (JP) is a nonprofit organization helping single mothers invest in themselves so they can thrive and take steps towards economic mobility by helping them access higher education, affordable childcare, housing, skills training and career development. JP envisions a world where poverty is no longer feminized; where race is not divorced from gender; where career and financial opportunities are not gentrified; and where women who experience poverty not only hold a seat at the table but hold the mic and curate the agenda.

Founded in 1993, this year JP is supporting over 1,000 moms and kids across nine residential and non-residential campuses: Austin, Baltimore, Boston, Brooklyn, Fargo, Las Vegas, Minneapolis, St. Paul, and Rochester. Learn more about JP and

Position Summary

The Administrative Assistant is responsible for the daily support of the campus as well as assisting with the execution of projects and events. This position provides overall support to the Leadership Team (LT).

Primary Responsibilities

Administrative Support

• Support the Executive Director (ED) and in some circumstances the Leadership Team in scheduling appointments/meetings and managing calendars as needed.
• Ensure the ED has necessary support materials for meetings and appointments.
• Assist with higher-level projects and special assignments as directed by the Executive Director.
• Maintain copies of forms, event information, and answers to frequently asked questions for the campus site.
• Organize and maintain essential forms and documents for families in partnership with student and family services departments.
• Support the Development staff in maintaining accurate constituent records in the Raiser’s Edge donor database and assist with donor mailings and executing small events.
• Handle community board meeting scheduling, minute-taking, agenda, and meeting set-up.

Office Activities

• Manage all front office traffic including parents and visitors.
• Ensure each visitor has the appropriate credentials to enter campus and to pick up students.
• Answer phone calls by providing general information and/or connecting calls to appropriate staff.
• Direct visitors to appropriate staff.
• Communicate effectively with campus lead team to ensure all documents for activities, events, etc. are current.
• Maintain familiarity with various roles and duties of staff to direct inquiries appropriately.
• Communicate with teachers on student pick-ups.

Special Projects

• Assist with event registrations and surveys i.e., Eventbrite, Survey Monkey.
• Assemble materials and synthesize documents as necessary to complete special reports or assignments.
• Support the Development team to conduct subject research as requested.

Leadership

• In a team environment, interact with management, program participants, and volunteers to improve service delivery and further the development of the participants.
• Maintain professional conduct at all times and contribute to the inclusiveness and safe learning environment of Jeremiah Program, in conjunction with the mission.
• Participate in staff meetings by providing input to ensure quality programming and service delivery.
• Communicate positively and respectfully with staff, board, volunteers, and participants.

PROFESSIONAL EXPERIENCE/QUALIFICATIONS:

• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook.
• Experience in a childcare setting is a plus.
• Ability to interface with both office staff and committee/board chairs in a manner that reflects the core values of the Jeremiah Program.
• Ability to handle fast-paced situations and problem solve.
• Experience working with diverse populations.
• Ability to work independently and as a team member.
• High school diploma/GED required; associate degree in administration preferred.
• Strong attention to detail, with a commitment to high-quality work.
• Excellent written and oral communication and organizational skills demonstrate the ability to prioritize and handle multiple tasks.
• Knowledgeable of community resources.
• Maintain customer confidence and protect operations by keeping information confidential.
• Minimum 2+ years of related experience; or equivalent combination of education and experience.

Salary & Benefits

Compensation for this role is set at an hourly rate starting at $19.00 per hour commensurate with relevant experience and qualifications and in alignment with internal equity. Additionally, we offer medical, dental, vision, and supplemental benefits as well as retirement plans and a generous vacation package.

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