Administrative Assistant 2 Jobs

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Administrative Assistant 2

Salary

$18.00 - $24.00 Hourly

Location

Boise, ID

Job Type

Full Time

Job Number

NONCLS - 2605

Department

Office of the State Controller

Opening Date

06/12/2023

Closing Date

6/26/2023 11:59 PM Mountain

• Benefits
• Description

Description

Administrative Assistant 2

Open for Recruitment: June 12, 2023 - June 26, 2023

Salary Range: $18.00 - $24.00 per hour, based on experience and qualifications

The State of Idaho Controller's Office is an equal opportunity employer. This position is exempt from state classified service, and the rules of the Division of Human Resources and the Idaho Personnel Commission. This is an at-will position. Schedule to be determined.

Example of Duties

Key Responsibilities

State of Idaho Controller's Office, Division of Administration employee who works directly under the Deputy Controller. Employee is responsible for front-line customer service in person, and/or by telephone; general administrative and financial office support functions; and performing additional duties as assigned.

Job Functions

• Assists HR Officer with scheduling interviews, reference checks, and onboarding/offboarding employee tasks, along with processing biweekly payroll.
• Performs basic office support functions such as: Data entry, filing, mail distribution, supply ordering, keeping printers stocked with paper, and record keeping.
• Works on security fulfillment team for granting access into programs used by employees from other State agencies including employees from the State Controller’s Office.
• Attends board meetings with members of Management staff, prepares and posts meeting notices, agendas, and minutes from meetings.
• Assists financial officer with receiving and processing various financial transactions such as invoices, deposits, adjustments, etc.
• Submits facility maintenance tickets and monitoring.
• Redirects service incidents and requests for resolution.
• Other duties as assigned.

Additional Functions

• Any additional duties as assigned by State Controller or his/her designee.
• Contributes to the positive performance of the Division of Administration and the office.
• Demonstrates timely and consistent attendance.

Minimum Qualifications

• Ability and willingness to work as a team member.
• Must be able to meet deadlines while being interrupted and to adapt to constantly changing situations.
• Must be able to complete assigned tasks individually, as well as work cooperatively as a team to complete projects.
• Must have a strong sense of customer service and professionalism, even in a sometimes-stressful environment. Have experience with understanding phone and email etiquette.
• Should possess good organizational, problem solving and prioritizing skills.
• Must maintain a consistent and reliable attendance throughout the regularly scheduled workweek.
• Should be consistent, thorough and accurate in the performance of job duties.
• Understand and follow best practices to protect sensitive and confidential information such as SSN’s and banking information.

Supplemental Information

To Apply

Please visit the “Career Opportunities” page of the State of Idaho Controller’s Office website atwww.sco.idaho.gov (https://www.sco.idaho.gov/LivePages/employment-opportunities.aspx) .

EEO/ADA/Veteran's Preference

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email [email protected].

Preference may be given to veterans who qualify under state and federal laws and regulations.

https://dhr.idaho.gov/StateEmployees/Benefits.html

• Benefits may not be applicable for temporary or seasonal positions.

Agency

State of Idaho

Address

304 North 8th Street

Boise, Idaho, 83720

Website

https://www.governmentjobs.com/careers/idaho

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