Administrative Assistant 2 - Lsa

About Us:
Boise State University, powered by creativity and innovation, stands uniquely positioned in the Northwest as a metropolitan research university of distinction. Learn more about Boise State and the City of Boise at https://www.boisestate.edu/about/
Boise State University is building an inclusive community of faculty and staff whose unique skills, cultural contributions, work history, and perspectives create a rich and rewarding academic experience for our students. Research demonstrates that people thrive when they feel welcome, respected, and inspired. We seek applicants who are committed to helping us achieve our vision of a diverse and inclusive community. Applications from members of historically marginalized groups, including women, BIPOC (Black, Indigenous, and People of Color), those with disabilities, members of the LGBTQ+ community, those who have served in the military, and members of other underrepresented communities are strongly encouraged.
Job Summary/Basic Function:
To perform complex clerical, office administration, and public relations assignments; perform related work.
This position is LIMITED-SERVICE. The length of a limited-service appointment is determined by the availability of funds such as grants and/or timeframes such as pilot projects or program termination. Appointments to a limited-service position have permanent classified status (with limited layoff rights) after successful completion of entrance probation and shall receive, no later than the date of hire, a written agreement describing the non-career nature of the job and the duration of employment. Updated agreements are required every two (2) years. Cribbing the non-career nature of the job and the duration of employment.
This position will be appointed for a period of 11 months.
Department Overview:
Veterans Upward Bound (VUB) is a Department of Education grant-funded program housed at Boise State University. Our mission is to prepare veterans, of all ages and backgrounds, for post-secondary academic success. We accomplish this by assessing, tutoring, mentoring, and by helping veterans navigate academic and associated financial landscapes.
Level Scope:
Applies skills and job knowledge in area of specialization; may adapt procedures, operations, techniques, tools, materials, and/or equipment to meet needs of area of specialization; may work on non-routine tasks; resolves issues/makes working decisions within area of specialization or responsibility with minimal supervision.
Essential Functions:

• Supervise student support staff or have leadwork responsibilities.
• May be responsible for ensuring that assignments given to other staff are completed and timelines are met. May supervise students and staff.
• Coordinate administrative activities which require frequent contact with executives, the public, other agencies and campus officials. May attend meetings to relay and collect information.
• Represent the program at outreach and engagement events.
• Perform other duties as assigned.
• Establish, manage, and maintain a robust social media presence.
• Independently research, analyze, and compile information to prepare reports, handle complaints, or resolve problems; compose correspondence for supervisor on own initiative or from general instructions; format/type a variety of executive, sensitive, confidential, official and/or legal letters and documents.
• Often serves as the initial point of contact for prospective customers.
• Responsibility for financial record keeping including monitoring budgets, preparing financial transactions
• Exercise discretion and independence in applying policies and procedures
• Responsible for the research, compilation, and organization of materials for administrators’ use in problem resolution.
• Represent organization energetically and positively by welcoming customers face-to-face and telephonically.
• Participate in managing budget via Blumen data management software.
• Limited travel.

Knowledge, Skills, Abilities:

• Ability to compose official correspondence, reports, research papers and other complex documents; providing administrative support to an administrator, director or senior staff member; designing manual and automated record management systems.
• Some knowledge of supervisory practices; bookkeeping; financial software; state and local government organization structure, functions, and decision-making processes.

Minimum Qualifications:
Good knowledge of: office support functions including word processing; filing; composing a variety of business documents; reception; and researching, compiling, and summarizing data for reports.
Experience: in interpreting, applying and explaining complex information such as regulations, policies or services; independently solving problems/performing liaison activities in a work setting; coordinating activities requiring complex arrangements. Score within the top 25 on exam.
Preferred Qualifications:

• Military veteran, experience working with veterans, or experience working with Veteran Services Organizations.
• Experience using Blumen data management software.
• Familiarization and experience using social media platforms to advertise and advocate.
• Demonstrated experience and skills in providing classroom instruction, tutoring, or training blackboard or canvas learning applications, basic computer skills, pre-algebra and beginning algebra, English, or beginning Spanish language.

Salary and Benefits:
Salary range of $18.85-$23.56/per hour. Boise State University is committed to offering a benefits package that provides health and financial protection plans as well as resources to promote health and well-being. Our program provides flexibility so you can choose the benefits that are right for you and your family. Learn more about our benefit options at https://www.boisestate.edu/hrs/benefits/ .
Required Application Materials:
Cover Letter, Resume, and Three References.