Administrative Accounting Assistant Jobs

The Business, Facilities and Operations Division is now accepting applications for Administrative Accounting Assistant.

The Administrative Accounting Assistant performs a variety of complex administrative assistant and fiscal support duties to support office operations and personnel within assigned department; relieves assigned supervisor of administrative and clerical detail; plans, coordinates and organizes day-to-day office operations and activities; coordinates flow of communications and information; assists department staff in coordinating fiscal activities; responsible for fiscal record keeping, basic accounting and/or auditing duties in the maintenance, processing, and review of fiscal records and services; coordinates special events and projects as required.

This position is full-time, in-person and has a work year of 12 months, 261 days per year, 8 hours per day.

Any combination equivalent to:

• Education and experience: Any combination equivalent to: Associate degree with coursework in accounting, business or a related field, and three (3) years of administrative assistant experience involving frequent public contact and duties related to fiscal activities such as accounting, auditing, budgeting and bookkeeping.

APPLICATION PROCEDURES

The following application materials are required:

• Resume
• Complete Governmentjobs.com online application

EXAMINATION PROCEDURES

• Selected candidates from the list will be invited to a second interview with the hiring authorities, tentatively scheduled for the week of June 11, 2023.
• Assessments and interviews will take place virtually via Zoom Meetings.
• Candidates will be invited over email to participate in examination and selection steps, using the email supplied within their Governmentjobs.com applications, or as updated by candidates in their Governmentjobs.com master profiles. Therefore, it is recommended that candidates check their email at least daily.
• The most qualified candidates will be invited to participate in a written exam, tentatively scheduled for June 1, 2023.
• Based on the final scores of qualified candidates, Classified Personnel Services will establish a ranked candidate list.
• Following the final filing date, the qualifications of all candidates will be evaluated.
• Those who pass the written exam will be invited to participate in an oral examination with subject matter experts, tentatively scheduled for June 8, 2023.

• Paid Sick Leave
• California Public Employees Retirement System (CalPERS)
• Employee Health and Wellness Program, including Employee Assistance Program and Mental Health and Well-Being Resources
• Paid Vacation
• Tuition Reimbursement
• Medical, dental, and vision insurance
• Life insurance and long-term disability coverage
• Fertility healthcare and family forming benefits
• 16 Paid Holidays (including 2 floating holidays)
• Flexible Spending Account (FSA)
• 403b or 457 Retirement Accounts

To provide and maintain a workplace that is free of recognized hazards, the Santa Clara County Office of Education has adopted a policy which requires all employees be fully vaccinated against COVID-19. Any offer of employment is conditional upon the presentation of proof of full vaccination against COVID-19.